Administrative Operations Coordinator

1 month ago


London, Greater London, United Kingdom AIRE Ancient Baths Copenhagen Full time

We are seeking an experienced Administrative Operations Coordinator to join our team at AIRE Ancient Baths in London, Covent Garden. The successful candidate will be responsible for overseeing critical financial processes and collaborating closely with various departments to maintain smooth daily operations.

Key responsibilities include:

  • Managing the invoicing process for sales transactions, ensuring accurate and timely billing.
  • Serving as the liaison between AIRE and vendors, addressing inquiries and resolving routine issues.
  • Reconciling daily cash and credit card sales with ERP and bank records to ensure consistency.
  • Coordinating with the finance team to resolve billing discrepancies and maintain accurate records.
  • Processing purchase orders and tracking delivery schedules, collaborating with General Services to ensure timely fulfillment.
  • Overseeing inventory control processes to maintain accurate stock levels and minimize discrepancies.
  • Compiling and preparing daily position reports and bi-weekly/monthly payment details for submission to the Treasury department.
  • Serving as a point of contact for new employees, assisting HR with onboarding.
  • Working with the wider team to uphold AIRE's standards of service and experience.

The ideal candidate will hold a Certificate or Bachelor's degree in Business Administration, Economics, or a related field, and have a minimum of 1-2 years in administrative, accounting, or similar roles, with experience in sales reconciliation, invoicing, and financial management. Proficiency in Office 365 and Excel is required.

A competitive salary of £45,000 per annum, employer pension contributions, and 30% discount on all AIRE experiences are offered to the successful candidate.



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