Senior Contracts and Administration Specialist

4 days ago


Hatfield, Hertfordshire, United Kingdom Mitsubishi Electric Full time

About us:

Mitsubishi Electric is a leading technology company that contributes to creating a sustainable society through innovation. Our mission is to make a positive impact on people's lives and the environment.

Role Summary:

This role is for an experienced contracts and administration specialist who will provide support to the sales team and be the primary point of contact for clients during the contract process. The successful candidate will have excellent organizational and communication skills, with a strong attention to detail and ability to work under pressure.

The job holder will be responsible for reviewing ordered equipment specifications, processing orders, and ensuring compliance with design briefs. They will also be the technical interface and point of contact for clients during the contract process, attending site visits as required and liaising with the factory during the order process.

The ideal candidate will have experience in a similar role within the industry or allied field, with good working knowledge of HVAC equipment, systems, and electrical wiring diagrams. They will also be IT literate and competent in Microsoft packages, with excellent communication and analytical skills.

Key Responsibilities:

  • Reviewing ordered equipment specifications & compliance to design brief
  • Processing orders on the factory with admin team assistance
  • Technical interface and point of contact for the equipment purchaser / user during the contract process
  • Attend site visits as required to aid in contract process & ensure correct installation
  • Technical interface and point of contact during the contract process for the relevant sales team
  • Working with relevant account manager to ensure smooth flow of information to client, particularly in relation to lead times
  • Liaising with the factory during the order process
  • Checking and issuing of factory documentation (GA drawings and wiring diagrams)
  • Liaising with factory regarding testing requirement
  • Organizing lead times and scheduling of deliveries
  • Arrange on site commissioning through to final hand over to client including generation of method statements & Risk Assessments & project completion documentation
  • Keep up to date with product developments & issues
  • Comply to health & safety regulations at all times
  • Understand and comply with all relevant company policies

What We Offer:

  • Estimated salary range: £35,000 - £50,000 per annum
  • Generous annual leave allowance
  • Flexible working options, including remote work and hybrid working
  • Pension scheme
  • Life assurance
  • Group income protection scheme
  • Private medical insurance and cash plan scheme
  • Access to Mitsubishi Electric's discount platform
  • Colleague referral scheme
  • Holiday buy scheme
  • Long service awards
  • Cycle to work scheme
  • Sports and social club
  • Employee assistance program

We are committed to creating a diverse and inclusive workplace where employees can thrive and contribute their best. If you're passionate about delivering exceptional results and building strong relationships with our clients, we encourage you to apply for this exciting opportunity.



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