Logistics and Trade Compliance Coordinator

1 month ago

Aberdeen, Aberdeen City, United Kingdom Valaris Full time
Job Summary

Valaris is seeking a highly skilled Logistics and Trade Compliance Coordinator to join our team. As a key member of our Global Operations department, you will be responsible for administering logistics and trade compliance functions to ensure efficient and effective cargo movement.

Key Responsibilities

  • Administer the company's import/export compliance program, working closely with the Logistics and Trade Compliance group to ensure controls are in place to comply with legal and regulatory obligations.
  • Provide assistance with emergency shipments, customs questions, missing supplier documents, and other issues that may arise due to time differences between global locations.
  • Mobilize and manage internal and external logistics resources to ensure on-time and accurate deliveries of required materials at the lowest total cost.
  • Monitor worldwide import operations related to the UK, Europe, Norway, and Africa, as well as other areas of responsibility.
  • Utilize AI to produce data sets required to satisfy RGR imports from the UKCS.
  • Identify inefficiencies and areas of growth within the current distribution network to continuously improve the balance between service level and cost.
  • Manage world-class vendor relationship management practices for logistics providers.
  • Reduce logistics costs through freight rate benchmarks, freight consolidations, process flow reviews, and annual freight rate negotiations.
  • Maintain daily follow-up of Export & Import files to ensure efficient, cost-effective, and timely delivery of materials to final destinations.
  • Control documents necessary for importation and exportation in various countries, interfacing with freight forwarders/carriers.
  • Keep a close follow-up on customs and tax exemption issues, including UKCS import/export charges, international imports, and VAT exemption.
  • Assist with special projects related to budgeting logistic costs, clarifying procedures, and other tasks as needed.
  • Interface with forwarding agents/shipping agents/customs brokers/packers/carriers/rigs/area offices for various issues.
  • Audit freight forwarders/customs agents/brokers regarding record-keeping of Customs Import and Export documents and compliance with local regulations.
  • Ensure customs rules and regulations are complied with by each supplier delivering equipment to freight forwarders for onward shipping.
  • Provide assistance and follow-up for all equipment imported under Temporary Importation Status within the area of responsibility.
  • Coordinate with the Trade Compliance department to ensure all equipment is in line with customs and tax rules and regulations.
  • Administer the company's import and export compliance program.
  • Attend Operations meetings for planning purposes.
  • Monitor and execute On Hand Reports with aligned OSD recovery and KPI measurements on a weekly basis.
  • Identify inefficiencies and areas of growth within the current distribution network to continuously improve the balance between service level and cost.
  • Attend Monthly Governance Meetings with Freight Forwarders.
  • Expand knowledge and assistance on EUM Region for customs, compliance, and agent's aid scope as needed.

Qualifications/Experience

  • Bachelor's degree required.
  • Minimum years of logistics experience in oil and gas or freight forwarding essential.
  • Experience with using Microsoft Copilot preferred.

Skills & Experience

  • Available and willing to travel within the area of responsibility and with such frequency as the employer determines is necessary or desirable to meet its business needs.
  • Ability to gather and analyze/synthesize data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process.
  • Excellent written and verbal communication skills.
  • Willingness to adapt to using AI as part of the daily work scope.
  • Ability to communicate effectively across different levels of organization, departments, and cultures.
  • Solid understanding of the legal aspect of Incoterms and trade compliance requirements of suppliers for import and export transactions.
  • Preferred knowledge of drilling equipment for offshore drilling environments, including knowledge of key suppliers, industry specifications, and standards.
  • Ability to respond quickly and appropriately in a dynamic work environment.
  • Ability to multi-task and establish priorities.
  • Working knowledge of Microsoft Excel at an advanced level (use financial and logical functions; work with multiple worksheets and workbooks; edit and use macros; import and export information).
  • Ability to manage different logistic projects simultaneously and meet deadlines.
  • Ability to obtain, compare, and discuss all kinds of transport and handling rates within the area of responsibility.
  • Demonstrated negotiation skills with the ability to influence and effectively lead and resolve issues.
  • Maintain a flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines.
  • Work effectively as part of a team.

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