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Logistics and Trade Compliance Specialist

2 months ago

Aberdeen, Aberdeen City, United Kingdom Valaris Full time
Job Summary

The Logistics and Trade Compliance Coordinator II is responsible for administering logistics and trade compliance functions to ensure efficient and effective cargo movement for Global Operations.

Key Responsibilities

  • Develop and implement logistics and trade compliance strategies to optimize cargo movement and minimize costs.
  • Collaborate with the Logistics and Trade Compliance team to ensure compliance with company policies and regulations.
  • Provide assistance with emergency shipments, customs questions, and missing supplier documents to ensure timely and accurate deliveries.
  • Manage internal and external logistics resources to ensure on-time and accurate deliveries of required materials at the lowest total cost.
  • Monitor worldwide import operations related to the UK, Europe, Norway, and Africa, and identify areas for improvement.
  • Utilize AI to produce data sets required to satisfy RGR imports from the UKCS.
  • Continuously improve logistics processes and identify inefficiencies to optimize the balance between service level and cost.
  • Provide responsive logistics services for emergency situations and manage vendor relationships with logistics providers.
  • Identify and implement opportunities to reduce logistics costs through freight rate benchmarks, freight consolidations, and process flow reviews.
  • Maintain daily follow-up of export and import files to ensure efficient, cost-effective, and timely delivery of materials to final destinations.
  • Control documents necessary for importation and exportation in various countries, including invoices, packing lists, and certificates of origin.
  • Monitor customs and tax exemption issues, including UKCS import/export charges, international imports, and VAT exemption.
  • Assist with special projects related to budgeting logistics costs and clarifying procedures.
  • Interface with forwarding agents, shipping agents, customs brokers, packers, carriers, rigs, and area offices to resolve issues.
  • Audit freight forwarders, customs agents, and brokers regarding record-keeping of customs import and export documents and compliance with local regulations.
  • Ensure customs rules and regulations are complied with by suppliers delivering equipment to freight forwarders for onward shipping.
  • Provide assistance and follow-up for equipment imported under temporary importation status.
  • Coordinate with the Trade Compliance department to ensure compliance with customs and tax rules and regulations.
  • Attend Operations meetings for planning purposes and monitor On Hand Reports with aligned OSD recovery and KPI measurements.
  • Identify areas for improvement within the current distribution network to optimize the balance between service level and cost.
  • Attend Monthly Governance Meetings with freight forwarders and expand knowledge and assistance on EUM Region for customs, compliance, and agent's aid scope as needed.

Qualifications and Experience

  • Bachelor's degree required.
  • Minimum years of logistics experience in oil and gas or freight forwarding essential.
  • Experience with using Microsoft Copilot preferred.

Skills and Experience

  • Available and willing to travel within the area of responsibility and with such frequency as the employer determines is necessary or desirable to meet its business needs.
  • Ability to gather and analyze/synthesize data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process.
  • Excellent written and verbal communication skills.
  • Willingness to adapt to using AI as part of the daily work scope.
  • Ability to communicate effectively across different levels of organization, departments, and cultures.
  • Solid understanding of the legal aspect of Incoterms and trade compliance requirements of suppliers for import and export transactions.
  • Preferred knowledge of drilling equipment for offshore drilling environments, including knowledge of key suppliers, industry specifications, and standards.
  • Ability to respond quickly and appropriately in a dynamic work environment.
  • Ability to multi-task and establish priorities.
  • Working knowledge of Microsoft Excel at an advanced level.
  • Ability to manage different logistic projects simultaneously and meet deadlines.
  • Ability to obtain, compare, and discuss all kinds of transport and handling rates within the area of responsibility.
  • Demonstrated negotiation skills with ability to influence and effectively lead and resolve issues.
  • Maintain flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines.
  • Work effectively as part of a team.