Medical Business Support Coordinator

1 month ago

Cardiff, Cardiff, United Kingdom Health Education and Improvement Wales Full time

Job Summary

We are seeking an experienced and skilled Business Support Manager to join our Senior Medical Team within Health Education and Improvement Wales. The successful candidate will provide high-level administrative and secretarial support to the Postgraduate Medical Dean and the Medical Senior Management Team.

Main Responsibilities

  • Provide comprehensive administrative and secretarial support to the Postgraduate Medical Dean and the Medical Senior Management Team.
  • Work autonomously, setting own work priorities and collaborating with multiple areas of the organisation and stakeholders internally and externally.
  • Organise meetings, conferences, and events, and take minutes at high-level meetings.
  • Develop and implement processes and procedures to improve efficiency and effectiveness.

About Us

Health Education and Improvement Wales is the strategic workforce body for NHS Wales, with statutory functions that include education and training, workforce planning, and transformation. Our purpose is to develop a workforce that delivers excellent care to patients and excellent population health.

What We Offer

  • A corporate induction and 90-day Welcome itinerary.
  • Compassionate leadership.
  • A meaningful values-based performance appraisal process.
  • The opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.

Person Specification

Essential

  • Qualified to degree level or equivalent knowledge, skills, and experience.
  • Knowledge of administrative and clerical processes and procedures, along with project monitoring and standard office practices.
  • Experience of managing own workload and working autonomously.
  • Experience of organising meetings, conferences, and events, and taking minutes at high-level meetings.
  • Experience of developing and implementing processes and procedures to improve efficiency and effectiveness.

Desirable

  • Project management qualification.
  • Previous experience as a secretary/PA.
  • Experience of working in the NHS or other public sector body.

Skills

Essential

  • Highly developed communication skills.
  • Excellent time management and organisational skills.
  • Able to prioritise and work to tight deadlines.
  • Competent in the use of Microsoft office packages.
  • Ability to work as part of a team.

Language

The ability to speak Welsh is desirable for this post.

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