Medical Business Support Coordinator

1 month ago

Cardiff, Cardiff, United Kingdom Health Education and Improvement Wales Full time
Job Summary

We are seeking an experienced and enthusiastic Business Support Manager to join our Senior Medical Team within Health Education and Improvement Wales (HEIW). The successful candidate will provide high-level administrative and secretarial support to the Postgraduate Medical Dean, the Medical Senior Management Team (SMT), and associated workstreams.

Main Responsibilities
  • Provide comprehensive administrative and secretarial support to the Postgraduate Medical Dean, the Medical Senior Management Team (SMT), and associated workstreams.
  • Work autonomously, setting own work priorities, collaborating with multiple areas of the organisation and stakeholders internally and externally.
About Us

Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health.

What We Offer
  • A corporate induction and 90-day Welcome itinerary.
  • Compassionate leadership.
  • A meaningful values-based performance appraisal process.
  • The opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.
Person Specification

Essential

  • Qualified to degree level or equivalent knowledge, skills, and experience.
  • Knowledge of administrative and clerical processes and procedures, along with project monitoring and standard office practices.

Desirable

  • Project management qualification.

Experience

  • Experience of managing own workload and working autonomously.
  • Experience of organising meetings, conferences, and events.
  • Experience of minute-taking at high-level meetings.
  • Experience of diary management.
  • Experience of developing and implementing processes and procedures.

Other

  • Willingness to travel to locations across Wales.

Skills

  • Highly developed communication skills.
  • Excellent time management and organisational skills.
  • Able to prioritise and work to tight deadlines.
  • Competent in the use of Microsoft office packages.
  • Ability to work as part of a team.

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