Medical Business Support Coordinator

4 weeks ago

Cardiff, Cardiff, United Kingdom Health Education and Improvement Wales Full time

About the Role

We are seeking an experienced and enthusiastic Business Support Manager to join our Senior Medical Team within Health Education and Improvement Wales (HEIW). The successful candidate will provide high-level administrative and secretarial support to the Postgraduate Medical Dean, the Medical Senior Management Team (SMT), and associated workstreams.

Key Responsibilities

  • Provide comprehensive administrative and secretarial support to the Postgraduate Medical Dean and the Medical Senior Management Team.
  • Work autonomously, setting own work priorities, collaborating with multiple areas of the organisation and stakeholders internally and externally.
  • Organise meetings, conferences, and events, and take minutes at high-level meetings.
  • Develop and implement processes and procedures to improve efficiency and effectiveness.

About Us

HEIW is the strategic workforce body for NHS Wales, with statutory functions that include education and training, workforce planning, workforce development, and transformation. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners, including Social Care Wales, education providers, professional and regulatory bodies, and Welsh Government.

What We Offer

  • A corporate induction and 90-day Welcome itinerary.
  • Compassionate leadership.
  • A meaningful values-based performance appraisal process.
  • The opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.

Requirements

  • Qualified to degree level or equivalent knowledge, skills, and experience.
  • Knowledge of administrative and clerical processes and procedures, along with project monitoring and standard office practices.
  • Experience of managing own workload and working autonomously.
  • Experience of organising meetings, conferences, and events, and taking minutes at high-level meetings.
  • Experience of developing and implementing processes and procedures to improve efficiency and effectiveness.

Desirable

  • Project management qualification.
  • Previous experience as a secretary/PA.
  • Experience of working in the NHS or other public sector body.

Language

Welsh and/or English speakers are equally welcome to apply. The ability to speak Welsh is desirable for this post.

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