Facilities Coordinator Lead
3 weeks ago
Gleeson Recruitment Group is seeking an experienced Facilities Coordinator Lead to join their team. As a key member of the Facilities Management (FM) team, you will play a vital role in ensuring the smooth operation of the company's facilities.
The successful candidate will have a strong understanding of facilities management principles and practices, with experience in maintaining accurate records and providing regular reports to senior management.
Key Responsibilities:
- Maintaining the company risk system and liaising with suppliers to ensure compliance.
- Preparing and sending letters to suppliers and tenants regarding requirements under contract/lease.
- Updating tenant notes in the Computer Aided Facilities Management (CAFM) system.
- Assisting with property inspections locally and recording actions.
- Providing regular reports to the line manager on all aspects of property performance, existing risks, and viable, robust solutions.
- Ensuring the collection of accurate and relevant data relating to contractor performance and providing analysis as required.
- Assisting in providing regular business case proposals for any Capital Expenditure (CAPEX) works or service chargeable projects.
- Undertaking regular helpdesk reports and ensuring the data held is accurate.
- Running service charge/budget variance reports and assisting the FM team with accurate reporting.
- Maintaining accurate billing data and ensuring all fees are recovered where relevant.
- Raising ad-hoc and project fee invoices.
Estimated Salary: £30,000 - £35,000 per annum
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