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Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Administrator to join our Property & Asset Management team in Oxford. As an Administrator, you will provide efficient and high-quality support to the team, ensuring the smooth running of administrative duties.
Main Responsibilities:- Produce accurate and well-presented documents, including reports, client correspondence, and presentations, within agreed time frames.
- Process invoices and support in the preparation of departmental budgets and forecasts.
- Liaise with property managers to ensure health and safety trackers are up to date and works are commissioned.
- Maintain close communication with other administrators across different divisions to ensure efficient running of the department.
- Undertake general administration tasks within the team and office to ensure the smooth running of the business.
- Develop and maintain a working knowledge of compliance information, such as money laundering and clients' compliance systems.
- Assist surveyors in the smooth day-to-day running of a nationwide portfolio of properties.
- Manage the helpdesk and respond within agreed timescales to enquiries or faults logged.
- Assist with the preparation of annual service charge budget and reconciliation reports.
- Update records and maximize the use of databases to ensure client and tenant details are up to date.
- Assist surveyors with occasional site visits.
- Carry out timely and accurate administration of databases.
- Handle minor property repairs and maintenance issues.
- Experience of managing a varied workload and excellent team building skills.
- Ability to take a flexible approach when managing priorities, ensuring deadlines are met.
- Strong attention to detail, excellent communication skills, and experience using MS programmes.
- Professional outlook and desire to contribute to the success of a busy team.
- Experience of working in a busy client-focused environment and knowledge of the property industry is desirable.
Carter Jonas is a leading property consultancy with a strong presence in the UK. We offer a supportive team environment and the opportunity to develop your knowledge of the property industry.
