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Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented individual to join our Integrated Safeguarding Team as an Administrative Support Specialist. As a key member of our team, you will provide administrative support to our safeguarding practitioners, ensuring the smooth operation of our services.
Key Responsibilities- Provide administrative support to the safeguarding team, including maintaining accurate records, preparing reports, and coordinating meetings.
- Deal with telephone and face-to-face requests in a professional and courteous manner.
- Maintain stock of stationery and ensure the office is fully equipped.
- Provide administrative support for the organization of meetings, filing, and gathering information.
- Locate hospital records for the safeguarding team.
- Utilize social media to promote the integrated safeguarding team.
- Manage correspondence, emails, and enquiries in relation to adult and children safeguarding.
- Prepare timetables for visitors to the team using team diaries.
- Typing and formatting documents, spreadsheets, databases, and presentations using MS Office functions and to tight deadlines.
- Maintain effective pending, planning, and filing systems (electronic and/or paper) with a view to support progress to a paper-light environment.
- Regular use of Medway, EDIS, and other Trust IT systems.
Chesterfield Royal Hospital NHS Foundation Trust is committed to providing high-quality care to our patients and being a great place to work for our staff. Our Proud to CARE philosophy supports this vision, and we are looking for individuals who share our values of compassion, ambition, respect, and encouragement.
Requirements- GCSE or equivalent A-C maths and English.
- Clerical experience.
- Ability to work under pressure, prioritize workload, and deal with a variety of tasks simultaneously.
- VDU/Keyboard skills and understanding of office procedures.
- Excellent written and verbal communication skills, team worker, awareness/understanding of confidentiality, and adaptable to meet service needs.
We offer a competitive salary, excellent benefits, and opportunities for career development. If you are a motivated and organized individual who is passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.
