Executive Director Assistant

3 days ago


Coventry, Coventry, United Kingdom Talent Hire group Full time

As an Executive Director Assistant, you will play a crucial role in providing administrative support to the Legal Department and up to two other Directors. This is a dynamic position that requires a high level of organization and attention to detail.

Main Responsibilities:

Director Support
  • Maintain and manage day-to-day meetings and travel plans for multiple Directors.
  • Develop and implement efficient office systems, including data management and filing.
  • Arrange meetings and events, including room booking, invitations, and lunch arrangements.
  • Complete monthly expenses on Concur, including calculating mileage for travel.
  • Process invoices via the Purchase Order Payment route in SAP.
Legal
  • Handle correspondence and draft responses as needed.
  • Support lawyers and paralegals with administrative tasks, including typing and formatting documents, scanning, copying, and filing.
  • Maintain and update Legal Archives/Property Deeds using an external provider for off-site storage.
  • Seek Property Deeds when requested by the Property Solicitors, Estates & National Reserves Team.
  • Manage external invoices, record them on Smartsheet, obtain WIP reports when required, seek internal approval, and request invoices to be submitted to the outsourced support center.

The estimated salary for this position is £40,000-£60,000 per annum, depending on experience.

A minimum of 5 years' experience in a similar role for an Executive Director in a large commercial business is required. Excellent word processing and IT skills, including knowledge of a full range of software packages, are essential.



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