Executive Director Support Specialist

1 month ago


Coventry, Coventry, United Kingdom Talent Hire group Full time

As a key member of the Talent Hire group, you will provide administrative support to our senior directors, focusing on maintaining their day-to-day operations and ensuring smooth workflow.

Key Responsibilities:
  • Maintain and manage meeting/travel plans for up to two executive directors
  • Implement and maintain efficient office systems, including data management and filing
  • Cover travel arrangements, room bookings, invitations, and catering needs
  • Process monthly expenses accurately, including mileage calculation
  • Manage purchase orders and invoices through SAP

In this role, you will handle correspondence, draft responses, and assist lawyers and paralegals with administrative tasks such as typing documents, formatting, scanning, copying, and filing.

You will also be responsible for managing Legal Archives/Property Deeds and seeking property deeds when requested by the Property Solicitors, Estates & National Reserves Team. This includes record-keeping in Smartsheet and obtaining WIP reports.

This position requires excellent word processing and IT skills, including knowledge of a full range of software packages. A minimum of five years' experience in a similar role for an executive director in a large commercial business is expected.

We estimate the salary for this role to be around £45,000 - £60,000 per annum, depending on location and qualifications.



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