Facilities Coordinator

2 months ago

London, Greater London, United Kingdom Natixis London Branch Full time
Job Description

Job Title: Facilities Coordinator - Workplace Management

Job Summary:

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Natixis London Branch. The successful candidate will be responsible for coordinating workplace, facilities, access management, and health and safety activities to ensure a safe and efficient working environment.

Key Responsibilities:

  • Coordinate and manage workplace activities, including employee onboarding and offboarding, locker allocation, desk allocation, and office familiarization tours.
  • Manage access control database and ensure proper access for employees, contractors, and visitors in line with Natixis policies.
  • Issue temporary passes and review physical access privileges in conjunction with other team members and Compliance.
  • Manage CCTV and other security systems, reporting and escalating issues as required.
  • Assist with health and safety activities, including coordination of First Aiders and Fire Marshals.
  • Review Desk Screen Equipment (DSE) self-assessments and ensure remedial actions are documented and closed out.
  • Ensure documentation to evidence statutory compliance, British Standards, and ACOP are categorized and available to support internal and external audit/reviews.
  • Contribute to policy and procedure review process, offering valuable input and feedback.
  • Update departmental records and information on central portals, including Intranet.
  • Manage logistics around deliveries, outgoing post/couriers, and archiving.
  • Self-deliver internal post and parcels, and manually handle deliveries.
  • Order management and distribution of office supplies.
  • Coordinate events set-ups and logistics.

Requirements:

  • Proven experience in facilities management or workplace management, preferably in a financial services environment.
  • Hard services experience, specifying and coordinating mechanical and electrical works.
  • Experience with PPM and scheduling of works.
  • Understanding of HVAC systems, including FCU and Moduline.
  • Familiarity and knowledge of statutory compliance, British Standards, and ACOP related to workplace and facilities management.
  • Ideal experience with Building Management System (BMS) and CAFM software.
  • Experience with workplace and facilities data analysis and evaluation.
  • Able to review and understand Risk Assessments and Method Statements.
  • Customer-facing skills, dealing with colleagues, suppliers, and contractors.
  • Physically able to undertake lifting and manual handling tasks.

Skills:

  • PowerBI
  • Strong numeracy and literacy skills

Working Environment:

The successful candidate will work in a fast-paced and dynamic environment, collaborating with various teams to ensure a safe and efficient working environment. The role requires strong communication and organizational skills, with the ability to work independently and as part of a team.

What We Offer:

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for facilities management, we encourage you to apply for this exciting opportunity.

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