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Office Coordinator

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London, Greater London, United Kingdom JM Legal Ltd Full time

Job Title: Legal Secretary

Job Summary: We are seeking a highly organized and detail-oriented Legal Secretary to join our team at JM Legal Ltd. As a Legal Secretary, you will provide administrative support to our lawyers and play a crucial role in the smooth operation of our office.

Key Responsibilities:

  • Manage and maintain fee-earners' diaries, scheduling appointments and coordinating internal and external client meetings
  • Arrange the booking of conference rooms, video conference facilities, taxis, refreshments, restaurants, and liaising with meeting attendees, both internal and external
  • Monitor and respond to post and/or emails, prioritizing correspondence to enable fee-earners to focus on urgent matters and responding on behalf of fee earners
  • Organize travel arrangements through the firm's travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
  • Perform day-to-day administrative tasks and delegate to appropriate departments
  • Effectively manage new client matter opening
  • Organize document management, including closing of files, archiving and ensure that all relevant documents are filed electronically and paper-based, if required
  • Demonstrate an understanding of the end-to-end billing process
  • Support fee-earners with maintenance of InterAction
  • Drafting letters and correspondence as required
  • Preparation of agendas, presentations and meeting papers
  • Support with presentations for client training, seminars and conferences

Requirements:

  • Previous experience in a similar role
  • Excellent organizational and communication skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and other relevant software

Working for JM Legal Ltd:

We are a dynamic and forward-thinking law firm that values our employees and provides a supportive and collaborative work environment. If you are a motivated and detail-oriented individual who is looking for a new challenge, we encourage you to apply for this exciting opportunity.