Facilities Operations Coordinator
4 weeks ago
We are seeking a highly skilled Facilities Operations Coordinator to provide day-to-day support in respect of facilities, health and safety, and sustainability operations. The successful candidate will ensure that our office remains safe, clean, well-maintained, and sustainable for our employees and visitors.
This role requires strong interpersonal and communication skills, background knowledge in facilities services and health and safety, attention to detail, and the ability to manage and prioritize tasks effectively.
Key Responsibilities:
- Provide facilities 'front of house' employee and client services, including booking meetings, greeting visitors, and coordinating meeting rooms.
- Process incoming calls, take messages, and support the coordination of client area events.
- Manage office supplies, consumables, and waste and recycling services.
- Escalate building and equipment issues to the responsible party to ensure expected standards are delivered.
- Process digital business card requests and complete DSE Assessment actions.
- Manage allocated suppliers and service providers to ensure quality, value for money, and sustainability.
- Support asset management processes for starters, leavers, and key holders.
- Apply facilities management processes and maintain department filing systems, databases, and work instructions.
- Carry out finance-related administration, including raising purchase orders, reconciling invoices, and processing credit card expenses.
- Support the delivery of facilities, health and safety, and environmental (FHSE) related activities in the office.
- Organize environmental and social initiatives within the office.
- Work with the Facilities FHSE Business Partner and London Office Manager to deliver the department Business Plan and ensure high standards of FHSE are maintained.
Requirements:
- Office support-based experience.
- Good knowledge of Microsoft packages (Word, Excel, PowerPoint, Outlook).
- Time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Organization and planning skills.
- Good verbal communication skills.
Benefits:
- Competitive package of benefits, including private medical insurance and health screening, life assurance, group income protection, company pension scheme, EAP, and a discretionary bonus scheme based on annual compensation.
- 25 days annual leave, plus 8 bank holidays, and the ability to buy and sell leave in the year to give extra flexibility.
Steer is an equal opportunity employer and welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. If you require an accommodation, please let us know.
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