Facilities Management Coordinator

1 week ago


Leeds, Leeds, United Kingdom Kent County Council Full time

Role Overview

As a Hard Services Contract Assistant at Kent County Council, you will play a vital role in ensuring the smooth operation of our Hard FM services. This position is perfect for someone with a passion for facilities management and a keen eye for financial oversight.

Key Responsibilities

  • Budget Monitoring: Monitor the Hard FM operational variable budget and alert relevant managers as limits approach.
  • Purchase Orders: Raise and track purchase orders for approved Hard FM quotes, ensuring timely service provision and payment.
  • Payment Applications: Review variable applications for payment, ensuring work is completed as agreed, and resolve any related queries.
  • Finance Reconciliation: Organize quarterly and year-end financial reconciliation to support accurate budget forecasts.
  • Performance Monitoring: Track contractor response times to quote requests and provide performance reports to managers.
  • Internal Coordination: Monitor internal response times for quote reviews and approvals, ensuring work meets agreed SLAs.
  • Reactive Log Management: Ensure tasks not covered under the maintenance threshold are promptly approved and within budget.
  • Customer Service: Act as the main contact for all Hard FM queries, delivering excellent service and maintaining professional behaviour.
  • Innovation: Continuously seek ways to improve current practices and foster an environment for innovation.

About the Role

This role is an excellent opportunity to join our Hard FM Team and contribute to the efficiency and effectiveness of our operations. If you are a motivated and organized individual with a passion for facilities management, we encourage you to apply.



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