Facilities Coordinator
1 month ago
- Full-time
- Department: Business support
At Turner & Townsend, we're passionate about delivering exceptional results for our clients. Our Facilities Assistant plays a vital role in ensuring a first-class FM service is delivered across our flagship office in Central London.
This is a full-time, customer-facing, office-based role, reporting to the Facilities Manager. Daily manual handling tasks are an essential part of this job. Working hours are from 7:30 am to 16:00.
Key Responsibilities
Mailroom
- Manage incoming and outgoing post and deliveries.
- Monitor the franking machine and order supplies as necessary.
- Book in deliveries with Control room and collect them from Loading Bay / Good Lift Lobby.
Printers, stationery, and office supplies
- Monitor the printers and arrange for repairs when necessary.
- Ensure copy rooms are fully stocked with stationery.
- Manage stationery and office supplies orders, check and process relevant invoices.
Storerooms
- Manage the basement and 2nd floor storerooms.
- Provide access for deliveries and collection from storerooms.
Access and security
- Escort contractors as required.
- Prepare and manage contractors' access passes and attendance log.
- Manage key sign-out procedure to contractors.
Events
- Manage room setups for meetings and social events.
- Set up food and drinks provision in the cafeteria for events.
General
- Conduct regular walkarounds and checks in the office.
- Assist the Facilities Manager and team with all reactive jobs.
- Respond to FM tickets raised on the internal helpdesk system in a timely fashion.
- Fire Marshall and First Aider.
Requirements:
- Previous work experience in a similar role in a corporate environment.
- Good IT skills and competent with Microsoft Office.
- Excellent communication and interpersonal skills.
- Passion for delivering great customer service.
- Strong organisational skills with excellent attention to detail.
- A supportive team player.
- Calm under pressure.
- Punctual and reliable.
Preferred Qualifications
- First Aid and Fire Marshall trained.
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