Administrative Assistant
5 hours ago
About the Opportunity:
The Advocate Group is seeking a skilled Administrative Assistant - Marketing to join our team. This role provides an exciting opportunity to develop your career in marketing administration and gain valuable experience in a dynamic industry.
Job Summary:
- Provide high-level administrative support to the Marketing Leadership Team.
- Maintain and manage Marketing VP diaries, arranging meetings, booking meeting rooms/software links.
- Coordinate Marketing VP meetings and conferences, including venue/hotel booking, travel, and catering.
- Attend meetings, take minutes, track and maintain action items to closure.
- Create PowerPoint presentations, Word documents, and Excel spreadsheets.
- Prepare and submit multi-currency expense reports.
- Create and manage purchase orders, ensuring payment of invoices with the EMEA finance team.
- Conduct specific projects and research on behalf of the Marketing Team, managing information flow accurately and timely.
- Maintain office systems, data management, and electronic filing as needed.
- Efficiently administer Marketing legal contracts and other documentation.
- Implement new processes and procedures to streamline work.
- Perform other ad hoc duties as required by the Marketing Team, adapting to the evolving needs of the business.
Requirements:
- Team player with the ability to build and maintain strong working relationships with internal and external stakeholders.
- Flexible, 'can-do' attitude with high attention to detail.
- Passionate, intelligent, resilient, and highly motivated.
- Proven experience providing high-level administrative support.
- Intermediate to advanced proficiency in MS Office 365 (PowerPoint, Excel, Word).
- Demonstrated ability to manage and own projects.
- Highly organized and efficient with outstanding time management skills and the ability to prioritize effectively.
- Ability to work well under pressure and meet strict deadlines while remaining calm and professional.
- Maintain confidentiality of company and employee information at all times.
- Comfortable working alongside and communicating with decision-makers at all levels.
- Self-motivated and able to work independently in a dynamic, fast-paced environment.
- Willingness to travel for meetings and events as required.
Salary: £25,000 - £30,000 per annum
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