Administrative Support Specialist
4 weeks ago
Job Summary
We are seeking a highly organized and detail-oriented Office Administrator to join our team at Shopfitting by SWS. The successful candidate will be responsible for providing administrative support to our Plymouth office.
Key Responsibilities
- Reception duties, including opening and distributing post and deliveries, answering the telephone, and greeting visitors.
- Maintaining compliance with annual accreditations, including SafeContractor, Constructionline, SMAS, and CHAS.
- Ensuring all company insurance is up to date and competitively priced.
- Maintaining ISO 9001:2015 standards and updating documents for ISO audit.
- Ensuring Health & Safety documents are updated.
- Purchasing and supply of PPE.
- Purchasing of stationery and cleaning supplies.
- Keeping a record of external/internal training and liaising with our apprentice provider for training timetables and reviews.
- Booking hotel accommodation.
- Updating HR contracts and policies.
- Monitoring and arranging vehicle MOT/Servicing/Vehicle tax/RAC cover.
- Managing utilities, including gas & electric, water rates, and mobile phones, to ensure best value.
- Maintaining workshop machinery records, including servicing, repair records, and PAT testing.
- DBS applications and vetting of employees & sub-contractors, CSCS card applications.
- Reporting to the Office Manager or Managing Director.
Requirements
- Excellent verbal and written communication skills.
- Ability to work independently as well as part of a team.
- Knowledge of MS Office (Word, Excel, and Outlook).
Benefits
- Company pension
- Flexitime
- On-site parking
Working Hours
- Monday to Friday
- No weekends
Education and Experience
- GCSE or equivalent (preferred)
- Administrative experience: 2 years (preferred)
-
Administrative Assistant
4 weeks ago
Plymouth, Plymouth, United Kingdom Hays Specialist Recruitment Limited Full timeAbout the Role:We are seeking an experienced Legal Secretary to join our team at Hays Specialist Recruitment Limited. As a Legal Secretary, you will be responsible for providing administrative support to our legal team, including audio typing, word processing, and general file administration.Key Responsibilities:Providing administrative support to the legal...
-
Administrative Support Specialist
3 weeks ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeLionsgate Contractors is seeking an experienced Administrative Support Specialist to join their team in Plymouth. The successful candidate will provide general administrative support to the office, including handling phone calls, emails, and correspondence. Key responsibilities include managing calendars, scheduling meetings, and coordinating appointments,...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom Pontoon Full timeJob Title: Administrative Support SpecialistJob Summary:We are seeking a detail-oriented and proactive Administrative Support Specialist to join our team. The successful candidate will be responsible for monitoring Jira, managing support tickets, and performing various operational and administrative tasks.Key Responsibilities:Monitor Jira on a regular basis...
-
Administrative Support Specialist
3 weeks ago
Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeJob Title: Administrative Support SpecialistAt University Hospitals Plymouth NHS Trust, we are seeking a highly skilled and dedicated Administrative Support Specialist to join our team. This is a unique opportunity to make a real difference in the delivery of high-quality patient care.Key Responsibilities:Ensure the delivery of a high-quality service to...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeLionsgate Contractors is seeking an Administrative Support Specialist to provide general administrative support to the office in Plymouth. The successful candidate will be responsible for handling phone calls, emails, and correspondence, as well as managing calendars, scheduling meetings, and coordinating appointments.Key Responsibilities:Provide...
-
Administrative Support Specialist
2 weeks ago
Plymouth, Plymouth, United Kingdom Pertemps Bond Full timeAdministrative Support RoleWe are seeking an Administrative Support Specialist to join our team in the vibrant city centre of Plymouth. As the first point of contact, you will be responsible for greeting visitors, handling reception duties, and providing administrative support to the team.This is an ongoing temporary placement with regular reviews, offering...
-
Administrative Support Specialist
1 month ago
Plymouth, Plymouth, United Kingdom Livewell Southwest Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Livewell Southwest. As a key member of our administrative team, you will provide exceptional support to our service area, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom Livewell Southwest Full timeAbout the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Livewell Southwest. As an Administrative Support Specialist, you will provide high-quality administrative support to our service area, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesProvide administrative support to the...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom Plymouth University Full timeThe Faculty of Health at Plymouth University is seeking a highly motivated and experienced Administrative Support Specialist to join our Executive Support Team. As a key member of our team, you will provide high-quality administrative services to the Executive Team, ensuring seamless support and a positive experience for our stakeholders.Under the direction...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom Plymouth University Full timeThe Faculty Support Team in the Faculty of Health is seeking a highly motivated and experienced Administrative Support Specialist to join their dynamic team. As a key member of the team, you will provide a high standard of PA and administrative services to the Faculty Team, working closely with the PA to the Head of Faculty Operations.Key responsibilities...
-
Administrative Support Specialist
1 month ago
Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at University Hospitals Plymouth NHS Trust. As a key member of our administrative team, you will provide comprehensive support to our clinical teams, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom Livewell Southwest Full timeJob SummaryWe are seeking an experienced and skilled Administrative Support Specialist to join our team at Livewell Southwest. As a key member of our administrative team, you will provide high-quality support to our service areas, ensuring the smooth operation of our daily activities.Main ResponsibilitiesProvide administrative support to our service areas,...
-
Administrative Support Specialist
2 weeks ago
Plymouth, Plymouth, United Kingdom Livewell Southwest Full timeAbout the RoleWe are seeking an experienced and highly motivated individual to join our team as an Administrator. The successful candidate will provide administrative support to the team, ensuring the delivery of an effective and competent level of administrative support and consistently deliver a client-focused service which promotes good customer service...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom Livewell Southwest Full timeJob SummaryWe are seeking an experienced and highly motivated Administrator to join our team at Livewell Southwest Adult Social Care service. The successful candidate will provide administrative support to the team, including updating internal databases and electronic staff & patient records, managing the shared mailbox and minute taking.Main Duties of the...
-
Administrative Assistant
4 weeks ago
Plymouth, Plymouth, United Kingdom Hays Specialist Recruitment Limited Full timeAbout the Role:This is an exciting opportunity to join a successful law firm in Plymouth as a Legal Secretary. As a key member of the team, you will be responsible for providing administrative support to the Partners and other staff members. Your duties will include audio typing, word processing, and general file administration, as well as dealing with...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom Plymouth University Full timeAbout the Role:We are seeking an experienced Administrator to join our team at Plymouth University. As an Administrator, you will provide administrative support to our international operations, ensuring the smooth delivery of our strategic vision.Key Responsibilities:Provide administrative support to our international operations teamEnsure the accurate and...
-
Administrative Support Specialist
1 month ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeAdministrative Assistant OpportunityLionsgate Contractors is seeking a highly organized and detail-oriented Administrative Assistant to join their team in Plymouth. This is a 23-month contract position with the possibility of going permanent.Key Responsibilities:Provide administrative support to the office, including handling phone calls, emails, and...
-
Administrative Support Specialist
1 week ago
Plymouth, Plymouth, United Kingdom Livewell Southwest Full timeAbout the RoleWe are seeking an experienced and skilled Administrative Support Specialist to join our team at Livewell Southwest. This is a fantastic opportunity for someone who is passionate about providing exceptional administrative support and customer service.Key ResponsibilitiesProvide daily secretarial and administrative support to the team, ensuring...
-
Administrative Support Specialist
4 weeks ago
Plymouth, Plymouth, United Kingdom Plymouth University Full timeJob Summary: We are seeking an experienced and enthusiastic Assistant Administrator to join our Faculty Support Team in the Faculty of Health.About the Role: As an Assistant Administrator, you will provide high-quality administrative support to the Faculty Team, including routine tasks, meeting arrangements, and document preparation. You will work closely...
-
Administrative Support Specialist
1 month ago
Plymouth, Plymouth, United Kingdom Step Teachers Full timeStep Teachers is seeking a highly organized and detail-oriented Administrator to support the daily operations of a school in Plymouth. The successful candidate will provide administrative assistance, maintain accurate records, and ensure a smooth workflow.Key Responsibilities:Provide exceptional customer service to students, parents, and staffManage...