Fleet Operations Coordinator

3 weeks ago

London, Greater London, United Kingdom Delivery Mates Full time
Fleet Operational Assistant

We are seeking a proactive and organized Fleet Operational Assistant to manage various operational tasks, including the coordination of our fleet of vans and cargo bikes, supplier management, and maintenance oversight.

Key Responsibilities:

  • Fleet and Parking Management:
    • Oversee the daily management of our fleet, including vans and cargo bikes.
    • Ensure proper parking arrangements and pay parking fees when necessary.
    • Perform regular security and condition checks on fleet vehicles.
    • Drive vans of any size when needed.
    • Ride cargo bicycles when needed.
  • Operational Coordination:
    • Coordinate the work of mechanics and monitor vehicle maintenance, including battery management and repairs.
    • Export and manage job details through platforms like ZOHO for generating customer invoices.
    • Prepare and review operational reports, including audit reports for batteries, repairs, and supplier invoices.
    • Maintain accurate records of parts procurement and coordinate with suppliers to ensure timely deliveries.
  • Fleet Administration:
    • Regularly update Fleetio or equivalent systems to track vehicle assignments, statuses, and repairs.
    • Manage the creation of repair invoices and damage reports for both vans and cargo bikes.
    • Conduct audits of supplier invoices and ensure all operational documents are up to date.
  • Communication and Reporting:
    • Communicate regularly with internal teams, mechanics, and external suppliers to manage the operational flow.
    • Prepare detailed reports on vehicle usage, parts procurement, and repair activities.
    • Make visits to suppliers, garages, hubs, or other relevant locations as needed to ensure the continuity of operations.
    • Attend in-person and video meetings when needed.

Requirements:

  • Essential Previous Fleet admin/advisory/assistant related experience
  • Experience of corresponding and communicating with employees Proven experience at working within a constantly changing environment
  • Essential Working knowledge of fleet Management
  • Proficient in the use of MS Office / Google Docs and HR Systems (CRM, ATS) Proven written, numerical, communication and verbal skills Accurate typing skills recognising need for attention to detail
  • Fluent English (other languages such as Spanish, Italian and Portuguese is a real plus)
  • This Position Will require travelling between depots, and the two London offices based in NW10 and WD6 and our Base in Crawley

Benefits:

  • Fleet Operations Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Delivery Mates Full time

    Fleet Operations CoordinatorAt Delivery Mates, we are seeking a highly organized and proactive Fleet Operations Coordinator to manage various operational tasks, including fleet coordination, supplier management, and maintenance oversight. The successful candidate will ensure the smooth operation of our fleet, focusing on efficiency, productivity, and...

  • Fleet Operations Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Uber Boat by Thames Clippers Full time

    Fleet Operations Coordinator Job DescriptionAt Uber Boat by Thames Clippers, we are seeking a highly organized and detail-oriented Fleet Operations Coordinator to join our team. As a key member of our fleet operations department, you will play a crucial role in ensuring the smooth operation of our vessels.Main Responsibilities:Monitor and direct the...

  • Fleet Operations Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Uber Boat by Thames Clippers Full time

    Job DescriptionAs a key member of the Uber Boat by Thames Clippers team, the Fleet Coordinator will play a vital role in directing and optimizing the day-to-day activities of the fleet. This includes ensuring service delivery and enhancing the customer experience, while minimizing service disruptions.The successful candidate will be responsible for providing...

  • Fleet Operations Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Simple GRP Full time

    Fleeto, a market leader in the PCO/Private Hire vehicle self-drive rental market, is seeking a skilled Fleet Operations Coordinator to join its busy fleet team. The successful candidate will play a critical role in ensuring the company's fleet operates effectively, safely, and compliantly.Key responsibilities include:Managing vehicle paperwork and...

  • Fleet Operations Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Zodiac Maritime Full time

    Job DescriptionZodiac Maritime is seeking a highly organized and detail-oriented Fleet Operations Coordinator to join our team.About the Role:The ideal candidate will have strong administrative skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Experience in shipping or a related industry would be an advantage.Commercial...

  • Fleet Operations Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Carlton Recruitment Full time

    Fleet Administrator Job DescriptionWe are seeking a highly skilled Fleet Administrator to join our team at Carlton Recruitment Solutions Ltd. As a key member of our team, you will be responsible for managing our fleet of approximately 150 vehicles, ensuring they operate in accordance with legislation and regulations.Key Responsibilities:Develop Strategies...

  • Transport and Fleet Operations Coordinator

    10 hours ago

    London, Greater London, United Kingdom 4Recruitment Services Full time

    Business & Resource Scheduling Co-ordinatorJob Title: Business & Resource Scheduling Co-ordinator Contract Type: ContractLocation: LondonIndustry: AdministrationREF: 1008567Hybrid working3 month contract with the view to extend.£20 an hourA highly competitive salary of £15.00 per hour is on offer for this dynamic role, providing you with the opportunity to...

  • Fleet Operations Manager

    1 month ago

    London, Greater London, United Kingdom Sunblink Ltd-GRN Full time

    Fleet Manager Role at Sunblink Ltd-GRNClaudy£38,000 - £42,000 + BenefitsAs a Fleet Manager at Sunblink Ltd-GRN, you will oversee the compliance, maintenance, and management of a diverse fleet of vehicles and equipment based at HQ in Claudy. Your role will ensure the efficiency, safety, and compliance of fleet operations, working closely with the Operations...

  • Fleet Operations Manager

    4 weeks ago

    London, Greater London, United Kingdom Michael Page Full time

    The Fleet Scheduler will be responsible for planning and coordinating the driver and maintenance schedules of the fleet to ensure optimal fleet utilisation and compliance. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously.Key Responsibilities:Fleet Management: Oversee a fleet of...

  • Fleet Operations Manager

    4 weeks ago

    London, Greater London, United Kingdom Michael Page Full time

    The Fleet Operations Manager will oversee the planning and coordination of driver and maintenance schedules to ensure optimal fleet utilisation and compliance. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously.Key Responsibilities:Fleet Management: Oversee a fleet of HGV and...

  • Fleet Coordinator Specialist

    13 hours ago

    London, Greater London, United Kingdom Splend Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Fleet Coordinator Specialist to join our team at Splend. As a key member of our operations team, you will play a critical role in ensuring the smooth running of our fleet management activities.About the RoleThis is a fantastic opportunity for someone who is passionate about delivering...

  • Automotive Fleet Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Avis Budget Group Full time

    About the RoleWe are seeking a highly skilled Automotive Fleet Coordinator to join our team at Avis Budget Group. In this role, you will be responsible for ensuring the smooth operation of our rental car lot, providing exceptional customer service, and working collaboratively with colleagues to achieve our goals.

  • Operations Coordinator

    1 day ago

    London, Greater London, United Kingdom li Full time

    Company OverviewLime, a leading electric bike and scooter sharing company, is revolutionizing urban transportation with its innovative technology and environmentally friendly solutions. With over 400 million rides powered in 250+ cities across 5 continents, Lime has become a household name and a pioneer in the micromobility industry.SalaryWe offer a...

  • Fleet Operations Specialist

    4 weeks ago

    London, Greater London, United Kingdom Apex Resource Management Full time

    Job Title: Fleet Operations Specialist Location: Not Specified Working Hours: Fully onsite, 35 hours per week (8am - 5pm) Job Type: Full-timeKey Responsibilities of Fleet Operations Specialist:Vehicle Planning & Definition: Collaborate with Technical Project Managers to plan and define vehicle requirements for each project.Vehicle Coordination: Maximise...

  • Fleet Management Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Splend Full time

    Splend is seeking a highly organized and detail-oriented Fleet Management Coordinator to join our team. The successful candidate will be responsible for ensuring the smooth operation of our fleet, including managing vehicle inventory, coordinating repairs and servicing, and maintaining accurate records.Key Responsibilities:Vehicle Inventory Management:...

  • Fleet Operations Manager

    4 weeks ago

    London, Greater London, United Kingdom Stef & Philips Limited Full time

    Fleet Operations ManagerThe Fleet Operations Manager plays a crucial role in ensuring the smooth operation of our company's fleet. This includes managing vehicle documentation, organizing services and repairs, and maintaining the fleet management system. The ideal candidate will have experience in fleet administration and be proficient in using fleet...

  • Global Fleet Coordinator

    2 weeks ago

    London, Greater London, United Kingdom li Full time

    We are looking for a detail-oriented and proactive individual to enhance our fleet, coordinate our teams in the warehouse and in the field, and be the local eyes and ears on the ground to understand the local needs of our riders in London.Key Responsibilities:Hire, train, and provide coaching to Mechanics and Fleet Support positions to ensure efficient...

  • Vehicle Fleet Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Splend Full time

    About the Role:We are seeking a highly skilled Vehicle Fleet Coordinator to join our team at Splend. As a key member of our operations team, you will be responsible for ensuring the smooth management of our vehicle fleet, from maintenance and servicing to customer preparation and documentation.Key Responsibilities:Perform routine maintenance checks and...

  • Asset and Fleet Coordinator

    1 month ago

    London, Greater London, United Kingdom Splend Full time

    Job Summary:We are seeking a highly organized and detail-oriented Asset and Fleet Coordinator to join our team at Splend. As a key member of our operations team, you will be responsible for ensuring the smooth management of our fleet, from repairs and servicing to vehicle inventory records and inspections.Key Responsibilities:Repairs and Servicing:...

  • Operations Associate

    1 month ago

    London, Greater London, United Kingdom li Full time

    Operations Associate - Fleet ManagementWe are seeking a highly motivated and detail-oriented Operations Associate to join our London team. As a key member of our operations team, you will be responsible for enhancing our fleet, coordinating our teams in the warehouse and in the field, and providing local support to our riders.Key Responsibilities:Hire,...