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Administrative Support Specialist
2 months ago
We are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive administrative and secretarial support to the Chief Executive, Board of Directors, and Executive Team at YMCA Leicestershire.
The successful candidate will play a key role in ensuring the smooth running of both internal and external operations and supporting various projects and initiatives across the organization.
Key Responsibilities- Support the Chief Executive: Provide day-to-day administrative support to the Chief Executive, including servicing committees and meetings, preparing funding applications, and assisting with official documents and key events.
- Assist the Executive Team: Support the Executive Team with the preparation of funding applications, official documents, and key events.
- Contribute to Organizational Development: Contribute to the overall development of YMCA Leicestershire, including playing a lead role in specific projects as agreed with the Chief Executive and Executive Team.
- Procurement Support: Work with the Chief Executive and Deputy Chief Executive on the procurement of legal, audit, and insurance services.
- General Executive Administration: Provide general executive administration support, including managing competing priorities and working under pressure to meet deadlines.
The ideal candidate will possess a blend of key personal and professional qualities to effectively support the Chief Executive and Executive Team at YMCA Leicestershire. The characteristics that would be essential include:
- Highly Organized: Ability to multitask and manage competing priorities.
- Proactive and Self-Motivated: Proactive and self-motivated with a strong work ethic.
- Discreet and Trustworthy: Discreet and trustworthy with excellent communication skills.
- Strong Communication Skills: Strong communication skills, both written and verbal.
- Detail-Oriented: Detail-oriented with a high attention to detail.
- Adaptable and Flexible: Adaptable and flexible with a proactive approach to work.
- Problem Solver: Ability to work independently and as part of a team, with a problem-solving approach.
- Business Administration Qualification: Business Administration Qualification Level 2/3.
- Proven Experience: Proven experience in an executive assistant or similar role.
- Microsoft Office Suite: Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Governance and Compliance: Knowledge of governance and compliance processes in the charity sector is desirable but not essential.
We offer a range of benefits, including:
- Annual Leave: 33 days of annual leave, including bank holidays, Birthday Leave, Service Leave, and Pension.
- Health Cash Plan: Health Cash Plan.
- Company Sick Pay Scheme: Company Sick Pay Scheme.
- Blue Light Discount Card: Blue Light Discount Card.
- Eden Red Discount Scheme: Eden Red Discount Scheme.
- Free Gym Access: Free Gym Access.
- Menopause Welfare Leave: Menopause Welfare Leave.
- Complimentary Tickets: Complimentary tickets to the Y Theatre.
