Project Document Manager

2 days ago

Loughborough, Leicestershire, United Kingdom BRUSH Group Full time

Job Summary

The Project Document Controller will be responsible for the management and control of project documents, ensuring their accuracy, quality, and compliance with standards and procedures. This role involves maintaining document control systems, ensuring the smooth and efficient handling of all documentation, and providing support to project teams.

Key Responsibilities

  • Maintain an organized and systematic approach to document management, ensuring all documents are stored and easily accessible in line with the company/contractual processes and procedures.
  • Implement and enforce document control procedures, ensuring that documents are properly controlled, distributed, and filed.
  • Ensure all documents comply with internal and external standards, including regulatory requirements and company policies as applicable.
  • Manage document versions, ensuring that the latest versions are available and obsolete versions are archived.
  • Review documents for completeness, accuracy, and compliance with established formats and procedures.
  • Collaborate with project teams, departments, and external parties to ensure document control requirements are met through the formal transmission and receipt of project documentation.
  • Support the project team by populating Document Requirement Lists.
  • Manage the document transmittal process between BRUSH Group and clients/suppliers in line with all company/third-party systems and procedures.
  • Provide training and support to staff on document control processes and systems.
  • Support internal and external audits by providing necessary documentation and records.
  • Implement lessons learned from previous projects into the document control process.
  • As part of continuous improvement, identify opportunities for process improvements in document control.

Requirements

  • Strong organizational and communication skills.
  • Ability to work in a team environment.
  • Knowledge of document control procedures and systems.
  • Ability to analyze and resolve document control issues.
  • Strong attention to detail and ability to maintain accurate records.

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