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Document Coordinator

2 months ago

Loughborough, Leicestershire, United Kingdom Aldwych Consulting Ltd Full time
Job Description

Aldwych Consulting Ltd is seeking a highly organized and detail-oriented Document Controller/Technical Assistant to join their team. This role is ideal for someone looking to develop their career in a fast-paced consultancy environment.

Key Responsibilities:
  • Drive Efficiency and Quality Improvements: Assist in implementing continuous efficiency and quality improvements across the business.
  • Project Administration Support: Provide support with project coordination, client communication, reporting, coordination of technical work, budgeting, and invoicing.
  • Design and Approval: Prepare and submit designs for third-party approvals, and liaise with clients, authorities, and other agencies to ensure project deadlines and budgets are met.
  • Financial Support: Assist the Finance Manager with sales and purchase ledger, credit control, and financial reporting.
  • Marketing Support: Assist the Marketing Manager with marketing-related tasks.
  • General Administration: Handle general company administration, including receptionist duties and office coordination.
  • Internal Support: Provide internal administrative support for client, supplier, and project management tasks.
  • Correspondence and Reporting: Prepare correspondence, reports, and other documents, and coordinate submissions to statutory authorities.
  • Progress Updates: Maintain progress records and provide regular updates to colleagues and clients.
  • Office Organisation: Assist with diary and calendar organisation, purchasing of office supplies, and ensuring the office is well-maintained.
Key Skills and Attributes:
  • Professional Communication: Proven experience in corresponding professionally with external organizations.
  • Coordination Experience: Demonstrable experience as a coordinator or administrator.
  • Strong Communication Skills: Strong written and verbal communication skills, with a particular focus on report writing and client liaison.
  • Technical Skills: Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
  • Teamwork and Motivation: Ability to work independently as well as part of a team, collaborating across various disciplines and offices.
  • Self-Motivation: Self-motivated with the ambition to contribute to the growth and development of the team.
  • Mentoring Experience: Experience mentoring or supervising junior staff is a plus.
  • Driving Licence: A full, clean driving licence and access to a private vehicle with insurance for business use would be desirable.
Benefits:
  • Competitive Salary: Competitive salary.
  • Flexible Working: Flexible working arrangements to support work-life balance.
  • Annual Leave: 25 days of annual leave, plus an additional day off for your birthday.
  • Pension Scheme: Company pension scheme.
  • Private Medical Insurance: Private medical insurance.
  • Life Assurance: Life assurance.
  • Employee Assistance Program: Employee Assistance Program (EAP).
  • Professional Institution Membership: Paid annual membership fee for a professional institution.