Transport Operations Coordinator
5 days ago
Job Title: Transport Administrator
We are seeking a skilled Transport Administrator to join our team at Culina Group. As a key member of our Transport team, you will be responsible for the daily creation of customer consignments, ensuring accuracy of information at all times.
Key Responsibilities:
- Create and check all daily customer consignments on the in-house AS400 system (GTS) generally via EDI Import, liaising directly with customer where relevant
- Ensure all consignments are correctly administrated, rated and ready to invoice obtaining rates for any new delivery points from ESL (Eddie Stobart Logistics) Finance and Reporting Team where necessary
- Amend consignment details where required, communicating all changes to relevant parties i.e. ESL Planning teams, Tesco on-site teams etc.
- Create dummy consignments on GTS to aid ESL Planning teams and Operations department regarding driver manning levels
- Produce reports (KPI and other) for the customer and ESL, utilising Microsoft Excel. These include Volume, Dummy Jobs and Performance Reports
- Reconcile work on ESL's GTS system against schedules provided by customer, for individual Tesco depots, to ensure accurate charging and invoicing to customer at week and period end
- Liaise with Transport Managers and other on-site team members to ensure data being presented to the customer is accurate
- Assist Admin Team Leader and Data Analyst in providing daily/weekly information required by customer regarding performance, costs etc. where required
- Provide Tesco on-site teams with up to date information regarding new Tesco stores including Risk Assessments, rates and GTS Location code information
- Provide general administrative support to the Admin Team Leader and Admin team and any other tasks as required.
- Escalate issues to the Admin Team Leader where unable to resolve
- Complete the daily Irish conference calls to agree on the type and amount of trailers required
- Managing Isotrak compliance to make sure all loads from the depot are tracking, and liaising with the planning team/team leader to make sure all drivers and jobs errors are cleared
- Liaise with the warehouse to make sure we have the correct trailers available to supply demand from the warehouse
- Complete a daily yard check to comply with the safe and legal check, raising any defects to the relevant people
- Keep up to date with news items, vacancies and process updates as detailed on ESL Intranet system
Requirements:
- Produce customer and ESL KPI's within agreed timescales.
- All work to be rated and charged accurately to customer weekly and monthly.
- 100% accuracy in creation of customer consignments on GTS
- Very good level of numeracy, accuracy and literacy
- Excellent communication skills
- High levels of flexibility, commitment and motivation
- Able to use own initiative
- Capable of meeting specific deadlines
- Able to cope well in pressured situations
- Capable of operating with limited supervision within fixed guidelines
- Team Orientated
About Us:
Culina Group is a leading provider of food and drink logistics solutions. We are committed to delivering exceptional service to our customers and providing a great place to work for our employees. We offer a range of benefits, including annual leave, pension scheme, life assurance, wellness programme, eye care vouchers, and reward and recognition scheme.
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