Transport Coordinator

We are seeking a highly organized and detail-oriented Transport Administrator to join our team at Culina Group.

The successful candidate will be responsible for the daily creation of customer consignments, ensuring accuracy of information at all times. They will also be responsible for reconciling consignment costs against daily schedules from customers to ensure accurate charging and invoicing at week and period end.

• Create and check all daily customer consignments on the in-house AS400 system (GTS) generally via EDI Import, liaising directly with customers where relevant.
• Ensure all consignments are correctly administered, rated, and ready to invoice, obtaining rates for any new delivery points from ESL (Eddie Stobart Logistics) Finance and Reporting Team where necessary.
• Amend consignment details where required, communicating all changes to relevant parties, i.e., ESL Planning teams, Tesco on-site teams, etc.
• Create dummy consignments on GTS to aid ESL Planning teams and Operations department regarding driver manning levels.
• Produce reports (KPI and other) for the customer and ESL, utilizing Microsoft Excel. These include Volume, Dummy Jobs, and Performance Reports.
• Reconcile work on ESL's GTS system against schedules provided by customers, for individual Tesco depots, to ensure accurate charging and invoicing to customers at week and period end.
• Liaise with Transport Managers and other on-site team members to ensure data being presented to customers is accurate.
• Assist Admin Team Leader and Data Analyst in providing daily/weekly information required by customers regarding performance, costs, etc., where required.
• Provide Tesco on-site teams with up to-date information regarding new Tesco stores, including Risk Assessments, rates, and GTS Location code information.
• Provide general administrative support to the Admin Team Leader and Admin team and any other tasks as required.
• Escalate issues to the Admin Team Leader where unable to resolve.
• Complete the daily Irish conference calls to agree on the type and amount of trailers required.
• Manage Isotrak compliance to ensure all loads from the depot are tracking, and liaise with the planning team/team leader to ensure all drivers and jobs errors are cleared.
• Liaise with the warehouse to ensure we have the correct trailers available to supply demand from the warehouse.
• Complete a daily yard check to comply with the safe and legal check, raising any defects to the relevant people.
• Keep up to date with news items, vacancies, and process updates as detailed on ESL Intranet system.

• Produce customer and ESL KPIs within agreed timescales.
• All work to be rated and charged accurately to customers weekly and monthly.
• 100% accuracy in creation of customer consignments on GTS.
• Very good level of numeracy, accuracy, and literacy.
• Excellent communication skills.
• High levels of flexibility, commitment, and motivation.
• Able to use own initiative.
• Capable of meeting specific deadlines.
• Able to cope well in pressured situations.
• Capable of operating with limited supervision within fixed guidelines.
• Team Oriented.

Culina Group is committed to employee development and recognizing success for hard-working performers. We offer a wide range of benefits, including:

• Annual Leave - 20 days.
• Pension scheme - we want colleagues to enjoy a comfortable retirement, so we offer a great contribution.
• Life Assurance - x 2 your annual salary.
• Wellness - via our Employee Assistance Programme, we offer immediate access to a confidential telephone counseling and legal information service that operates 24 hours a day, 365 days a year.
• Eye Care Vouchers - we can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition - we recognize that employees have gone the extra mile via Employee of the month and year, special recognition, and long service awards.