Document Coordinator
1 week ago
We are seeking a highly organized and detail-oriented Document Controller / Project Coordinator to join our team at Architypes Talent Ltd in London. This role involves providing comprehensive administrative support to our team, as well as to our Director and Associate Directors.
Main Responsibilities:- Provide ad hoc administrative and coordination support to Project Architects and relevant teams.
- Assist with project submissions, including arranging material shipments and coordinating with clients and consultants.
- Format correspondence and liaise with clients, consultants, and internal teams.
- Handle travel bookings, including securing international visas, and coordinate with facilities management for desk moves and office needs.
- Collaborate with IT to resolve computer-related issues or queries and work with reception to manage meeting room bookings, post, and couriers.
- Coordinate with the People and Talent team for onboarding new starters and scheduling interviews, and organize annual staff appraisals for the Cluster.
- Arrange document translations as required and assist in maintaining the tidiness and organization of the designated studio area.
- Help organize refreshments and occasionally assist with cluster event preparation, and provide cover for other Project Coordinators during holidays or sickness.
- Support management meetings by providing overviews of cluster forecast costs, invoicing, debtor lists, and project resourcing.
- Coordinate with the New Business team on new project proposals and assist with project invoicing and staff planning, as directed.
- Check timesheets and facilitate project resourcing allocation, and liaise with accounts and other departments on behalf of the Cluster and its staff.
- Strong communication skills, both written and verbal.
- Excellent interpersonal abilities.
- Proficiency in IT tools (Word, Excel, PowerPoint, Outlook, InDesign).
- Strong organizational skills, particularly in a fast-paced and evolving environment.
- Diplomacy, professionalism, and tact in handling a variety of situations and personalities.
This is a fantastic opportunity for an experienced Document Controller / Project Coordinator to join a leading Architectural Practice. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply.
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1 month ago
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