Administrative Support Officer

4 days ago


Belfast, United Kingdom Northern Ireland Chamber Full time

Job Overview

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Northern Ireland Chamber of Commerce and Industry is seeking an experienced administrative support officer to provide essential assistance to the NI Chamber Council Sub-Committees and work as part of the Export Documentation team.

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About the Role

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This part-time role involves providing administrative support to each Committee Chair, maintaining accurate records and filing systems for all sub-committee activities, and acting as the primary point of contact for sub-committee members. The successful candidate will also assist in the preparation and processing of export documentation on designated days, ensuring all documentation complies with relevant regulations and standards.

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Key Responsibilities

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  • Coordinate and schedule meetings, ensuring all logistical arrangements are in place.\
  • Prepare and distribute agendas, minutes, and related documents in a timely manner.\
  • Maintain accurate records and filing systems for all sub-committee activities.\
  • Act as the primary point of contact for sub-committee members, addressing any queries or concerns.\
  • Support the development and implementation of sub-committee initiatives, ensuring that actions are well communicated and tracked.\
  • Record keeping and electronic file management.\
  • Recording and maintaining data in CRM systems.\
  • Purchasing administration where required for commissioned work, hospitality, etc.\
  • Involvement in projects as required.\
  • Obtain and maintain export documentation qualification in order to fulfill the role.\
  • Assist in the preparation and processing of export documentation on designated days.\
  • Ensure all documentation complies with relevant regulations and standards.\
  • Maintain up-to-date records of export transactions and documentation.\
  • Provide guidance and support to members regarding export documentation requirements.\
  • Work closely with all NI Chamber teams day to day.\
  • Represent NI Chamber in a professional manner.\
  • Assist in the delivery of the overall NI Chamber strategy.\
  • Undertake any other duties required, as directed by the Chief Executive of NI Chamber.\
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Requirements

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  • Minimum 2 years' experience in a similar role providing administrative/secretarial support to committees and company meetings.\
  • Minimum of 2 A Levels or equivalent.\
  • Minimum of 5 GCSEs or equivalent, at grade C or above, including English and Maths.\
  • Experience and a high level of proficiency with Microsoft Office 365 Outlook, Word, Excel and Power Point.\
  • Excellent communication skills, with the ability to build effective working relationships with members and the team.\
  • Excellent attention to detail.\
  • Excellent time management and organisational skills.\
  • Ability to work on own initiative.\
  • Willingness to work flexibly and manage a number of tasks simultaneously.\
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Benefits

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The salary for this position is estimated to be £29,150 - £34,320 per annum, based on a 17-hour part-time workweek. Benefits include 23 days annual leave (pro rata), competitive salary plus an annual bonus based on performance of up to 5% of basic salary, pension scheme 5% rising to 8% after 3 years continuous service, inclusion in NI Chamber Primary Health Plan, Death in Service Plan and Income Protection Scheme, Private Medical Insurance, training and development opportunities, and a supportive team environment.



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