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Executive Assistant to the Chief Strategy Officer

2 months ago

London, Greater London, United Kingdom Pulse Ltd Full time
About the Role

This is an exciting opportunity to join a leading Media, Broadcasting and Entertainment Giant as an Executive Assistant to the Chief Strategy Officer. The successful candidate will be responsible for providing high-level administrative support to the Chief Strategy Officer and the wider team.

Key Responsibilities
  • Diary Management: Manage the Chief Strategy Officer's complex and ever-changing diary, ensuring that day-to-day operations run smoothly and deadlines are met.
  • Communication: Respond to urgent matters and diary changes outside of office hours when necessary, and maintain a high level of professionalism in all communication.
  • Inbox Management: Manage the Chief Strategy Officer's inbox, prioritizing tasks and ensuring that urgent actions are taken promptly.
  • Reporting: Prepare and collate data from multiple teams for the monthly board reports, and upload to the board reporting system.
  • Travel Arrangements: Manage travel arrangements as required, ensuring that all necessary arrangements are made in a timely and efficient manner.
  • Personal Tasks: Carry out occasional ad hoc personal tasks for Directors, as required.
  • Diary Management for Direct Reports: Assist direct reports with diary management, ensuring that their schedules are up-to-date and accurate.
  • Meeting Preparation: Ensure excellent preparation for meetings, including having relevant papers, minutes, and actions in advance.
  • Expense Management: Process expenses, invoices, and POs in a timely and efficient manner.
  • Presentation Creation: Create and format presentations as required.
  • Stakeholder Management: Liaise with multiple internal and external stakeholders, including the board, senior executives, and office support staff, on a daily basis.
  • Event Management: Assist with guest management at major events.
  • Project Work: Carry out project work and research as requested.
  • Meeting Room and Venue Booking: Book meeting rooms and source and book venues as required.
  • Ad Hoc Support: Provide ad hoc support as and when required.
About Us

Pulse Ltd is a leading recruitment agency, exclusively representing many of London's leading creative and media companies. We are passionate about helping our candidates find their dream job and are committed to providing exceptional service and support throughout the recruitment process.