Executive Assistant to Chief Executive

17 hours ago

London, Greater London, United Kingdom B&M Waste Services Limited Full time
Executive Assistant to Chief Executive

We are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive in ensuring the smooth and efficient running of their office. As Executive Assistant, you will play a critical role in facilitating good governance practices, managing the Chief Executive's inbox, and supporting operational aspects such as HR, facilities, and IT.

Key Responsibilities:
  • Provide guidance and mentorship to the Diary Manager of the Chief Executive.
  • Ensure the Chief Executive is prepared for and fully briefed ahead of their commitments.
  • Effectively manage the inbox of the Chief Executive.
  • Draft and send correspondence on behalf of the Chief Executive.
Governance and Operations:
  • Manage the delivery of meetings of the Board of Trustees and sub-committees, including circulation of meeting papers, taking of accurate minutes, and updating of action logs.
  • Act as point of contact for Trustees and colleagues looking for guidance on communication with Trustees.
  • Maintain the Board's register of interests.
  • Ensure the Charity remains compliant with good governance principles and statutory requirements.
  • Maintain a record of Trustee terms of office and plan ahead for recruitment campaigns.
  • Support the recruitment and induction of new Trustees.
  • Draft agendas for regular senior leadership meetings.
Requirements:
  • Experience working in a Chief Executive's office.
  • Demonstrable understanding of governance models, best practices, and legal requirements of corporate governance.
  • Excellent communication skills, both written and verbal.
  • Excellent administrative, planning, and organizing skills, with the ability to manage own workload within agreed priorities and deadlines.
  • Ability to work with sensitive information and maintain confidentiality at all times.

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