Transport Operations Coordinator
4 weeks ago
The primary objective of this role is to optimize the national and local vehicle and trailer resources in a cost-effective and compliant manner, ensuring profitability and service excellence.
Main Responsibilities:
- Plan and allocate national and local vehicle and trailer resources to achieve optimum utilization and profitability within the constraints of cargo availability, vehicle availability, customer requirements, and legal restrictions.
- Prepare and produce Vehicle and Load Manifests and customer paperwork, and present to the Warehouse and assigned drivers.
- Provide the main point of contact for national drivers.
- Liaise and communicate with internal and external customers.
- Transport administration and data update within various operating systems.
- Assist the National Transport Supervisor in the management and allocation of the fleet's headcount.
- Provide a friendly and helpful Driver Reception service, greeting each driver and allocating their vehicle keys and Manifest of work up, until the main shift commences.
- Support and actively participate in answering incoming calls.
- Be reactive to daily problems and be prepared to be reactive to emergencies.
- Perform any duties or tasks as requested by your Line Manager or a Director.
- Monitor vehicle costings, revenues, and profitability.
- Manage sub-contractor use and costs.
- Oversee drivers' overtime.
- Ensure a clear understanding of the Company's policies, procedures, and vision, and how the Transport and Fleet Departments contribute to and comply with these.
- Ensure that Drivers' Hours and Working Directive Regulations are adhered to by all drivers and mobile workers, and that accurate records are maintained in accordance with the Company's legal obligations.
- Ensure vehicles are not overloaded.
- Verify that vehicle and drivers' cards are correctly downloaded in accordance with Company procedures.
Key Responsibilities:
- Understand and contribute to the Company values, 'The Clients Way'.
- Comply with the H&S regulations outlined in the H&S manual available on Cezanne Workspaces.
- Adhere to the Company policies and procedures as detailed in the Company Handbook available on Cezanne Workspaces.
Required Experience and Skills:
- General Haulage route planning.
- Routing and management of 30+ vehicles.
Knowledge and Skills:
- Vehicle weights and legal limits.
- Drivers' Hours and Working Time Directive Regulations.
- Operators' Licence obligations, undertakings, and Regulations.
- Road Traffic Laws.
- Construction and Use Regulations.
- Vehicle costs.
- Microsoft Word and Excel at entry level.
Personal Qualities:
- Ability to communicate at all levels.
- Ability to work unsupervised.
- Calm and ability to work under pressure.
- Flexible approach to hours of work.
- Applies attention to detail.
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