Administrative Support Officer
3 weeks ago
About The Role
ROLE: ADMINISTRATOR
CONTRACT: Fixed Term (Wed – Thurs 8.30am – 5pm & Fri 8.30am – 3.45pm)
DIVISION: Central
LOCATION: Northern Ireland
Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Pension, 35 Days annual leave (Including Public Holidays)
We are seeking an experienced Administrator to provide dedicated administrative support in our Hillsborough office, across two or three full working days. The successful candidate will have excellent administrative and IT skills, with the ability to multi-task in a quick-paced environment.
The Administrator will be responsible for:
- Assisting with the development and maintenance of filing and administrative systems operating in the Construction department.
- Producing reports and documents to an acceptable standard.
- Dealing with incoming post and the preparation of outgoing mail.
- Booking and recording travel arrangements for the teams based at our Hillsborough Office.
- Providing sites with pre-printed stationery books and recording the numbering and allocation of site details and user details for the Accounts team.
- Providing sites with pre-paid postage return labels, as and when required.
- Relief Receptionist/Switchboard Operator.
- Taking and recording messages accurately.
- Undertaking overall responsibility for the Hillsborough Office Archiving Records.
This job description is intended to give the post holder an appreciation of the role envisaged for the Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Our Commitment
We are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We look forward to welcoming applicants from all backgrounds. We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time-restricted right to work in the UK, should contact the Human Resources team in the first instance.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.
GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.
About You
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