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Office Administrator

7 months ago

Hillsborough, United Kingdom Graham Group Full time

**About The Role**:
**OFFICE ADMINISTRATOR - 6month Fixed Term Contract**

**DIVISION: Civils Engineering**

**LOCATION: Manchester**
**Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Contributory Pension, 35 Days annual leave (Including Public Holidays)**
- Typical duties will include:

- Greet Visitors, with a positive, helpful attitude and announce clients as necessary
- Provide clerical support to the teams based in the Manchester office, including word processing, scanning, photocopying, binding / laminating documents and post duties
- Maintenance of filing and administrative systems including the collation of materials, as required
- Assist with production of reports and documents to an acceptable standard, as required
- Deal with incoming and preparation of outgoing mail
- Book and record travel arrangements for the teams
- Manage the booking of meeting rooms in the Manchester office
- Provide sites with Pre-printed stationery such as On Hire/Off Hire Books; Please Receive Books; Local Purchase Order Books and record the numbering and allocation of site details and user details for Accounts team
- Provide sites with Pre-paid Postage Return Labels, as and when required
- Take and record messages accurately
- Carry out any other duties as are necessary within the scope and purpose of the job as requested by the Line Manager and offer support to other office-based staff when possible
- This job description is intended to give the post holder an appreciation of the role envisaged for the Office Administrator and the range of duties to be undertaken. _It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals._

**Our Commitment to you**:

- We are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences._
- A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position_. _Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request._
- GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure._