Administrative Support Officer

2 weeks ago


Hillsborough, Sheffield, United Kingdom GRAHAM Group Full time

About The Role

Role: Administrator
Contract: Fixed Term (Wed – Thurs 8.30am – 5pm & Fri 8.30am – 3.45pm)
Division: Central
Location: Northern Ireland

Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Pension, 35 Days annual leave (Including Public Holidays)

We are looking for an experienced and enthusiastic Administrator who will provide dedicated administrative support in our Hillsborough office, across two or three full working days. The successful candidate will have excellent administrative and IT skills, as well as the ability to multi-task in a quick-paced environment.

Key Responsibilities:

  1. Assist with the development and maintenance of filing and administrative systems operating in the Construction department, including the collation of materials.
  2. Assist with the production of reports and documents to an acceptable standard.
  3. Deal with incoming post and the preparation of outgoing mail.
  4. Book and record travel arrangements for the teams based at our Hillsborough Office.
  5. Provide sites with pre-printed stationery books, including On Hire/Off Hire Books, Please Receive Books, and Local Purchase Order Books.
  6. Provide sites with pre-paid postage return labels, as and when required.
  7. Relief Receptionist/Switchboard Operator.
  8. Take and record messages accurately.
  9. Undertake overall responsibility for the Hillsborough Office Archiving Records, including online collections, document preparation, disposal, and reconciliation.

This job description is intended to give the post holder an appreciation of the role envisaged for the Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

About Us

We are committed to being a first-choice employer for people from all backgrounds. We believe in promoting respect for the individual and equality of opportunities. We are proud to be a proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds.



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