Administrative Support Specialist

4 weeks ago

Hillsborough, United Kingdom GRAHAM Group Full time

About The Role

ROLE: ADMINISTRATOR
CONTRACT: Fixed Term (Wed – Thurs 8.30am – 5pm & Fri 8.30am – 3.45pm)
DIVISION: Central
LOCATION: Northern Ireland

Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Pension, 35 Days annual leave (Including Public Holidays)

We are seeking an experienced and enthusiastic Administrator to provide dedicated administrative support in our Hillsborough office, across two or three full working days. Reporting to the Office Manager, you will have excellent administrative and IT skills, along with the ability to multi-task in a quick-paced environment. It is essential that you are a great communicator and have exemplary organisational skills.

Key Responsibilities:

  • Assist with the development and maintenance of filing and administrative systems operating in the Construction department.
  • Produce reports and documents to an acceptable standard, as required.
  • Deal with incoming post and the preparation of outgoing mail.
  • Book and record travel arrangements for the teams based at our Hillsborough Office.
  • Provide sites with pre-printed stationery books and record the numbering and allocation of site details and user details for the Accounts team.
  • Provide sites with pre-paid postage return labels, as and when required.
  • Relief Receptionist/Switchboard Operator.
  • Take and record messages accurately.
  • Undertake overall responsibility for the Hillsborough Office Archiving Records.

Our Commitment

We are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their career journey and not on the value of artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us know. We look forward to welcoming applicants from all backgrounds. We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.

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