Sample Coordination Assistant

2 weeks ago


London, Greater London, United Kingdom Casablanca Paris Full time

Casablanca Paris seeks a detail-oriented Sample Coordination Assistant to support our team. This role involves managing product samples, assisting with logistics, organisation, and documentation. Reporting to our Sample Coordinator, you will play a key part in ensuring a smooth workflow within our luxury fashion brand.

The successful candidate will:

  • Assist with tracking, receiving, and organising incoming and outgoing product samples.
  • Keep accurate sample inventory records, ensuring each item is correctly labelled and documented.
  • Support the maintenance of the sample invoice, archives, and storage areas for efficient sample retrieval.
  • Co-ordinate with couriers and internal teams to manage timely deliveries and pickups.
  • Prepare samples for photoshoots, fashion shows, or showrooms, ensuring they meet brand standards.
  • Collaborate closely with Design, Merchandising, E-Commerce, Marketing, Production, PR, and Product Development teams to handle sample requests and fulfil needs.
  • Data Entry & Reporting - Upload seasonal collection data to Launchmetrics (Fashion GPS) from internal trackers.
  • Maintain real-time updates on sample tracking systems (Launchmetrics), tracking usage, movement, and return dates.
  • Quality Control - Inspect incoming samples to ensure they meet quality standards, reporting any issues to relevant teams for repair or replacement.

The ideal candidate will have strong organisational skills, effective verbal and written communication skills, and a keen attention to detail.

We are looking for a recent graduate in Logistics, Supply Chain, or a related field, with a strong interest in luxury fashion and a desire to learn in an operational/logistical role. Proficient IT skills in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with ERP tools are a plus.


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