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Highly Experienced Hybrid EA to Support C-Suite Executive
2 months ago
We are seeking a highly experienced and skilled Executive Assistant to support a high-ranking C-Suite Executive at 19 London. This is an exciting opportunity for a proactive and resourceful individual to join our dynamic team and contribute to the success of our organization.
Key Responsibilities- Manage the principal's calendar, ensuring efficient scheduling, prioritization, and coordination of meetings, calls, and events across global time zones.
- Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and follow-up items.
- Handle all travel arrangements with exacting attention to detail.
- Process and track expense reports in a timely and accurate manner.
- Facilitate the onboarding process for new team members.
- Act as the gatekeeper to the principal with discretion and professionalism.
- Draft, edit, and proofread communications, presentations, and reports.
- Assist in the planning and execution of key HR initiatives, projects, and events.
- Track progress on critical projects, providing updates and maintaining organized documentation.
- Build strong relationships with other executives, leaders, and team members to ensure smooth coordination between departments.
- Coordinate and attend key meetings, capturing minutes and tracking action items.
- Maintain a high level of confidentiality and professionalism in handling sensitive company and employee information.
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a global organization.
- Expert organizational skills and attention to detail.
- Ability to work independently, prioritize tasks, and manage multiple responsibilities in a fast-paced environment.
- Strong written and verbal communication skills, with the ability to communicate effectively with stakeholders at all levels on behalf of the principal.
- Proficiency in Microsoft Office Suite.
- Ability to adapt quickly to changing priorities and demands whilst maintaining a calm demeanor.
- Detail-oriented and able to maintain precision and accuracy, ensuring that tasks are completed to the highest standards.
- Solutions-oriented and the ability to problem-solve.
- Right to work in the UK.
- Excellent, checkable references.
