Administrative Support Specialist

4 days ago

London, Greater London, United Kingdom Centre People Full time
Administrative Assistant Job Description

Centre People is seeking an experienced Administrative Assistant to join their team in West Drayton, UK. As an Administrative Assistant, you will be responsible for providing administrative support to the Head Office functions, ensuring the smooth operation of the office, and producing reports as required.

Key Responsibilities:
  • Assist in the creation of end-of-month reports using Microsoft Excel, including financial reports.
  • Input purchase invoices into SAP as needed.
  • Perform a range of clerical duties, including filing, photocopying, bookkeeping, and archiving.
  • Manage and control the company's stationery inventory, raising purchase orders when necessary.
  • Ensure all office furniture, supplies, and equipment are of the highest quality and competitive price.
  • Communicate effectively with vendors and internal departments to resolve billing discrepancies or issues.
  • Collaborate with the finance team to support month-end and year-end closing activities.
  • Assist the Finance Manager with monthly payroll and expatriates' administration.
  • Perform general administrative tasks, such as answering phone calls, responding to emails, and managing calendars.
  • Assist the Finance Manager with facility maintenance, including IT facilities.
  • Perform other ad-hoc tasks as required.
Requirements:
  • Relevant qualifications or experience.
  • Excellent communication skills.
  • Self-motivated, able to work independently with minimal daily direction.
  • Strong IT skills, including proficiency in MS Office.
  • Accounting knowledge, including experience with SAP, is an advantage.
  • Valid driving license to commute to the office.
  • Able to work 5 days a week in the office.

Note: All applicants must have the right to work in the UK, as Centre People is unable to offer visa support. Unfortunately, applications from YMS and Graduate visa holders are not accepted.

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