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Operations Coordinator

2 months ago

Edinburgh, Edinburgh, United Kingdom Knight Frank Full time
Operations Coordinator

Knight Frank is seeking a highly motivated and results-driven Operations Coordinator to join our Edinburgh Office.

We are the world's leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential, and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.

Key Responsibilities:
  • Provide administrative support to the Edinburgh Office Head, including diary management, email management, and organization of internal and external meetings.
  • Coordinate Board Meetings and team Strategy Away Days, including preparation of Board packs.
  • Manage internal and external presentations, including coordination with in-house creative and business development teams, external printers, and the post room.
  • Prepare and format documents, including audio/copy typing, letters, memos, minutes, schedules, mailshots, and reports.
  • Coordinate corporate travel arrangements, including UK and overseas travel, and prepare detailed itineraries and travel packs.
  • Attend team WIP meetings, minute taking, and ensure actions are followed up.
  • Help ensure all team members' mandatory training is up to date and promote training opportunities to support personal development.
  • Compose and prepare correspondence, including audio/copy typing, letters, memos, design documents, and newsletters.
  • Answer organizational mail, including email, correspondence, and requests for information.
  • Maintain team schedules, including diary coordination, organization of internal and external meetings, and booking meeting rooms and conference calls.
Requirements:
  • 3+ years' experience in a similar operations or administrative role.
  • Proficient using Microsoft Office.
  • Excellent standard of English grammar and spelling.