Office Coordinator
3 weeks ago
GKR International is seeking a highly organized and detail-oriented Office Coordinator to support the daily operations of our sales and lettings departments.
Key Responsibilities:- Office Management: Manage office operations, provide administrative support to the sales and lettings teams, and maintain office schedules and coordinate appointments and meetings.
- Communication: Respond to inquiries, provide timely and accurate information to customers, clients, and colleagues, and ensure adherence to office policies and procedures.
- Document Preparation: Prepare documents and reports, including contracts, agreements, and lease documents, and maintain accurate records and files.
- Inventory Management: Manage and maintain office inventory, supplies, and equipment, ensuring the office is fully stocked and functional.
- Vendor Coordination: Coordinate with external vendors and contractors, such as cleaners, maintenance technicians, and IT support.
- Mail and Package Management: Manage incoming and outgoing mail, including sorting and distributing mail, packages, and deliveries.
- Special Projects: Assist with special projects and events, such as property viewings, open houses, and client appreciation events.
- Experience: Previous experience in a similar role in real estate or a related field is preferred.
- Communication Skills: Excellent communication and interpersonal skills, with the ability to interact professionally with customers, clients, and colleagues.
- Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Technical Skills: Proficient in Microsoft Office Suite and other common office software.
- Teamwork: Ability to work independently and collaboratively in a team environment.
- Attention to Detail: Strong attention to detail and accuracy.
- Flexibility: Flexibility to work occasional evenings and weekends as needed.
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