Executive Assistant
3 weeks ago
We are seeking a highly skilled and experienced Executive Assistant to join our EngineeringUK team in Slough. As an integral part of our Executive Administration (EA) team, you will provide administrative support to our leaders, focusing on technical skills and expertise.
This role requires a strong background in global travel bookings, as well as proficiency in Microsoft Office applications such as Teams, Word, Excel, PowerPoint, Outlook, OneNote, and SharePoint. The ideal candidate will have excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Key Responsibilities:
- Travel Support: Assist Senior Leaders with expense report processing, including locating, organizing, and submitting all travel expenses using the appropriate system.
- Calendar Management: Manage heavy calendar loads with independent decision planning based on priorities, ensuring seamless coordination with internal stakeholders.
- Email Management: Monitor and manage Leadership team email inboxes, responding to messages and escalating concerns as necessary.
- Purchase Order Processing: Process and update purchase order requests for multiple groups within the unit/segment.
Additional Responsibilities:
- Visa Support: Complete paperwork, business invitation letters, and applications to obtain Visas for Leadership Team and Senior Leaders.
- Meeting Coordination: Plan and coordinate internal meeting logistics, video & audio conferences, meeting rooms, catering, and guest arrival arrangements.
- Global Travel Planning: Arrange complex domestic and international travel, including flights, hotels, and transfers.
What We Offer:
- A competitive salary: £55,000 - £65,000 per annum, depending on experience.
- BEST-IN-CLASS learning and development support from day one, including access to our in-house Mars University.
- An industry-competitive benefits package, including company bonus.
Mars is an equal opportunity employer and welcomes applications from diverse candidates. If you need assistance or an accommodation during the application process due to a disability, please let us know.
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