Executive Assistant

1 day ago


Slough, Slough, United Kingdom Mars, Incorporated and its Affiliates Full time

Job Title: Executive Assistant - Mars Team

Estimated Salary: $60,000 - $80,000 per year

This role is responsible for providing administrative support to senior leaders at Mars, Incorporated and its Affiliates.

About the Role:
  • Provide calendar management and room booking services for senior leadership team members.
  • Coordinate travel arrangements, including flights, hotels, and transportation.
  • Manage expense reports and process travel-related paperwork.
  • Assist with event planning and coordination, including logistics and catering.
  • Develop and maintain positive relationships with stakeholders, including internal teams, clients, and external partners.
  • Work closely with the Executive Coordinator Team Lead to ensure seamless execution of tasks and projects.
Responsibilities:
  • Prepare and distribute meeting materials, agendas, and minutes.
  • Update and maintain accurate records, databases, and filing systems.
  • Process purchase orders and invoices for multiple groups within the organization.
  • Arrange domestic and international travel, including flights, hotels, and transfers.
  • Book meeting rooms, video conferencing equipment, and other resources as needed.


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