Executive Assistant
1 day ago
Job Title: Executive Assistant - Mars Team
Estimated Salary: $60,000 - $80,000 per year
This role is responsible for providing administrative support to senior leaders at Mars, Incorporated and its Affiliates.
About the Role:- Provide calendar management and room booking services for senior leadership team members.
- Coordinate travel arrangements, including flights, hotels, and transportation.
- Manage expense reports and process travel-related paperwork.
- Assist with event planning and coordination, including logistics and catering.
- Develop and maintain positive relationships with stakeholders, including internal teams, clients, and external partners.
- Work closely with the Executive Coordinator Team Lead to ensure seamless execution of tasks and projects.
- Prepare and distribute meeting materials, agendas, and minutes.
- Update and maintain accurate records, databases, and filing systems.
- Process purchase orders and invoices for multiple groups within the organization.
- Arrange domestic and international travel, including flights, hotels, and transfers.
- Book meeting rooms, video conferencing equipment, and other resources as needed.
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