Revenue Assistant

3 days ago

London, Greater London, United Kingdom Arnold & Porter Full time
Job Title: Revenue Assistant

Arnold & Porter is seeking a highly skilled Revenue Assistant to join their Finance & Accounting Department in the London office. This role is a key position in performing and supporting billing and collections for London, Amsterdam, Brussels, Seoul, and Shanghai accurately and on time.

Responsibilities:
  • Run daily work in progress (WIP) reports and submit client accruals in a timely manner.
  • Distribute pre-bills to UK and international Partners each month.
  • Edit pre-bills once returned from the billing attorney/partner.
  • Liaise with billing attorney/partner and their ARC Support for invoice approval.
  • Ensure month-end billing deadlines are met.
  • Send invoices to clients by email.
  • Post invoices to the accounting system (Aderant).
  • Comply with UK and international VAT regulations and the firm's internal policies and procedures.
  • Maintain billing files, including electronic filing of pre-bills and invoices.
  • Prepare and send Pro-Bono billing reports and pre-bills to relevant partners.
  • Process disbursement-only invoices for Pro-Bono clients.
E-Billing:
  • Prepare international offices' ebills in LEDES or other formats.
  • Submit ebills on various client ebilling websites, databases, and tools.
  • Check for approval/posting dates on ebilling websites and post bills in Aderant.
  • Liaise with the Billing Manager and ebill team on ebilling issues.
Collections/Accounts Receivable:
  • Handle collections work for international office clients.
  • Update ARCS with collection comments and status.
  • Attend and prepare reports for monthly WIP and Debt management meetings.
  • Copy and/or scan bills for partners and clients.
Anti-Money Laundering (AML) and Knowing Your Client (KYC):
  • Verify AML and KYC documentation and tools.
  • Handle AML and KYC queries from partners, attorneys, and staff.
Accounts Payable Duties:
  • Support AP and expense function using Chrome River for Brussels.
  • Backup processing vendor invoices, payment processing, expense approval, etc. for other offices.
  • Upload taxi, courier, and catering invoices.
Essential Skills, Knowledge & Experience:
  • Proficiency in Windows operating systems and Microsoft Office Suite.
  • Related experience performing complex accounting analysis using advanced Excel and reporting skills.
  • Ability to handle confidential information and maintain high level of confidentiality.
  • Ability to assess pertinent information and anticipate needs and outcomes.
  • Good attention to detail and prioritize and manage time effectively.
  • Work well in a team as well as being proactive and self-sufficient.
  • Ability to exchange information and present ideas, report facts and other information clearly and concisely.
  • Strong initiative to proactively increase value to the position.
  • Solution and client-focused.
  • Possess reliability, dependability, and motivation.
  • Excellent organization and communications skills, both oral and written.
  • Ability to work well under pressure to meet deadlines.
  • Ability to deal tactfully and professionally with colleagues.
  • Flexibility to work outside hours where required.

Arnold & Porter offers an excellent range of benefits, training, and development to support your success in this role.

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