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Administrative Officer

2 months ago

Omagh, United Kingdom Brook Street NMR Full time
Job Title: Executive Officer

We are seeking a highly organized and detail-oriented Executive Officer to join our team at Brook Street NMR. As an Executive Officer, you will provide administrative support to our team and contribute to the success of our organization.

Key Responsibilities:
  • Provide administrative support to the ASEO and Project Team, including arranging meetings, appointments, and coordinating diaries.
  • Establish, maintain, and operate manual and computerized information systems to provide reports, information, and statistics in line with project targets.
  • Keep up to date with developments in relevant data management systems, including the EMS Capita Module for Special Education.
  • Collate and provide statistical information and reports as required by the ASEO in line with requirements of the service.
  • Word process correspondence, reports, agendas, and minutes, and create and design databases, spreadsheets, forms, presentations, leaflets, booklets, etc. using a variety of software packages, including PowerPoint.
  • Attend relevant meetings in line with the duties of the post.
  • Develop, maintain, and update manual and computerized filing systems.
  • Organize and administer consultation meetings/events, including booking venues and catering provision to meet the needs of the meeting/event.
  • Prepare project reports for a variety of audiences and present research findings and reports to a variety of audiences.
  • Supervise relevant staff, including the allocation of tasks, checking output, quality, and quantity of work, rotation, and reallocation of duties or workload.
Requirements:
  • NVQ Level 3, BTEC National, or two 'A' levels or equivalent or higher examination qualifications.
  • Two years' experience working in an administrative role in an office environment, including the use of IT Microsoft packages, particularly Word and Excel.
  • OR five years' experience working in an administrative role in an office environment, including practical use of computers.

We are an equal opportunities employer and welcome applications from all qualified candidates. If you are a veteran or spouse/partner of military personnel, we guarantee to interview you if you meet the essential criteria for the vacancy.