Executive Assistant to the C-Suite

4 days ago


Saffron Walden, Essex, United Kingdom Intelligent Human Resources Ltd Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Chairman and the leadership team at Intelligent Human Resources Ltd.

Key Responsibilities
  • Executive Support
    • Manage complex diaries and itineraries for senior management
    • Coordinate travel arrangements and ensure seamless execution
    • Act as gatekeeper for senior management, referring operational queries to relevant team members
    • Provide administrative support, including preparing letters, presentations, and documents
    • Collate and process expenses for senior management
    • Build strong relationships with the wider organization
    • Prepare documentation for Board Meetings
    • Support with presentations, including PowerPoint
    • Take minutes at meetings as required
    • Meet and greet visitors
    • Answer incoming calls and pass messages as relevant
  • Office Management
    • Ensure office supplies are maintained and replenished
    • Order business cards and corporate stationery
    • Support purchasing and preparation for team social events and external events
    • Research and provide quotes for products and services
    • Maintain corporate subscriptions, including logins and access
    • Manage mobile phone support, including subscriptions and data usage
    • Oversee recycling and archiving
    • Arrange couriers, taxis, and collections
  • Additional Responsibilities
    • Run errands to support office needs on an ad-hoc basis


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