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Administrative Support Coordinator

2 months ago

Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

Job Purpose

To provide a range of administrative and support services in the delivery of both undergraduate programmes in the School of Biodiversity, One Health and Veterinary Medicine, Undergraduate School Office.

Main Duties and Responsibilities

  • To assist with the timetabling process in both programmes, including rotating practicals, Direct Observed Practical skills (DOPs), module updates, CMIS & room bookings.
  • To provide administrative support to the EMS Office, including data input, updating the SEL (student experience log) and processing of health and safety paperwork.
  • To provide general administrative support in monitoring student absences, especially final year rotations, final year student expenses, etc.
  • To be responsible for keeping relevant systems up-to-date and accurate, including MyCampus, and other course-associated systems.
  • To coordinate Induction Week events by supporting the course administrators in preparing for these events.
  • To act as clerk on a rotational basis on various committees, including BVMS & BSc Programme Boards and other committees as required.
  • To undertake other relevant duties as directed by the line manager or the course administrators.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

  • Essential
    • A1. Ability to demonstrate the competencies required to undertake the duties associated with this level of post, having acquired the necessary knowledge and skills in a similar role.
    • A2. Working knowledge of IT skills, including Microsoft Word, Excel, TEAMs, Office 365, and Outlook.
  • Desirable
    • B1. ECDL.
    • B2. Knowledge of methods of HE assessment.
    • B3. Knowledge of Virtual Learning Environments (VLE), e.g. Moodle.

Skills

Essential

  • C1. Computer literate with demonstrable skill in the use of Word and Excel.
  • C2. Initiative and judgement to plan or schedule workdays and weeks ahead, and to respond to changing requirements and resolve problems independently.
  • C3. Ability to communicate clearly, clarifying requirements, responding to colleagues and customers.
  • C4. Excellent organisational and time management skills, with an ability to work under pressure and to tight deadlines when required.
  • C5. Excellent accuracy and attention to detail, e.g. accuracy and precision in data entry.
  • C6. Ability to work independently and as part of a team.
  • C7. A high degree of numeracy.
  • C8. Self-motivation.

Desirable

  • D1. Able to use University central databases - MyCampus, CMIS.
  • D2. Ability to operate software for compiling and manipulating databases and production of documentation in Word, Powerpoint, and Excel.

Experience

Essential

  • E1. Sufficient experience in an office environment, plus the above qualifications, or evidence of progression and development gained through relevant work experience.

Desirable

  • F1. Previous experience in an educational environment.
  • F2. Experience of taking minutes for a work-related committee.
  • F3. Experience of working with students.

Terms and Conditions

Salary will be Grade 4, £22,681 - £25,138 per annum. This post is full-time and open-ended. As part of Team UofG, you will be a member of a world-changing, inclusive community, which values ambition, excellence, integrity, and curiosity. As a valued member of our team, you can expect:

  • A warm, welcoming, and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
  • A flexible approach to working.