Administrative Support Specialist

4 weeks ago


Sevenoaks, Kent, United Kingdom Floss Agency Full time
Job Description

This is a full-time Term Time only role to be based in the Sevenoaks area. The successful candidate will work 39 weeks per year, Monday to Friday from 0815 to 1630.

We are seeking an exceptional individual to join our Office Team, providing an efficient and professional school reception service. As the first point of contact for all visitors, you will ensure that everyone who enters the building feels welcome and supported.

Responsibilities:

  • Greet visitors and respond to queries appropriately.
  • Answer telephone calls and pass on messages to staff either verbally or via email.
  • Deal with general email enquiries and follow up if necessary.
  • Prepare internal form lists, telephone directories, staff lists and photo books and update as necessary.
  • File student documents electronically using MStore.
  • Undertake any training in the school communication and IT systems including the InVentry sign in software.
  • Update SIMS with attendance updates in conjunction with the Attendance Officer.
  • Process and distribute incoming post and prepare outgoing post including franking.
  • Assist in internal event co-ordination to ensure smooth running of internal events, liaising with SLT, site team and stakeholders.
  • Undertake ad-hoc projects and duties as required by the Office Manager.

Salary Estimate: £25,000 - £30,000 per annum, depending on experience.

Required Skills and Qualifications:

  • Excellent written and verbal communication skills are required.
  • Be a confident user of Outlook, Excel and Word. SIMS experience is highly desirable although training can be provided. Typing Speed 30wpm.
  • Exposure to Mitel telephone system would be beneficial but not essential.


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