Administrative Support Specialist
4 days ago
We are seeking an experienced Administrative Support Specialist to join our team in Reading / Finchampstead.
The successful candidate will provide essential administrative support to the commercial department of projects, assisting with tasks related to contract management, procurement, financial administration, and documentation control.
Responsibilities:
- Assist in preparing, reviewing, and managing construction contracts, subcontracts, and change orders.
- Maintain accurate and up-to-date contract documentation, including contract files, correspondence, and amendments.
- Track contract milestones, deliverables, and obligations to ensure compliance and mitigate risks.
- Support procurement activities, such as soliciting bids, evaluating proposals, and preparing contract documents for suppliers and subcontractors.
- Maintain supplier and subcontractor databases, including contact information, qualifications, and performance records.
- Coordinate with procurement and logistics teams to ensure timely delivery of materials and equipment to construction sites.
- Monitor project budgets, costs, and expenditures, maintaining accurate records of project-related expenses.
- Prepare financial reports, invoices, and payment applications for clients, subcontractors, and suppliers.
- Verify and reconcile project-related invoices, purchase orders, and expenses.
- Organize and maintain commercial documents and records, ensuring accuracy, completeness, and compliance with regulatory requirements.
- Ensure compliance with relevant regulations, standards, and contractual obligations.
- Support audits and assessments by internal and external stakeholders, providing documentation and information as required.
- Act as a point of contact for internal and external stakeholders, providing administrative support and responding to inquiries in a timely and professional manner.
- Coordinate meetings, conference calls, and site visits, preparing meeting agendas, minutes, and other documentation as required.
- Distribute project-related communications and updates to stakeholders.
Estimated Salary: £35,000 - £45,000 per annum, depending on experience.
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