Administrative Operations Coordinator

1 month ago


Bury St, Suffolk, United Kingdom ARC (Norwich) Limited Full time

We are seeking an experienced Administrative Operations Coordinator to oversee a wide range of administrative tasks in a dynamic work environment.

The role involves managing various office operations and supporting different departments with efficient coordination and communication. This is a permanent role but our client would also consider Temp to Perm.

Key Responsibilities:

  • Update and manage matrix systems
  • Coordinate training bookings, quotes, and onboarding for new companies
  • Maintain personnel files with current certifications
  • Liaise with NVQ bodies
  • Manage CITB Levy and claim back funding
  • Coordinate occupational health for staff
  • Handle timesheet tracking and reporting
  • Manage plant register and invoices
  • Handle office duties including stock, landlord, and IT contacts
  • Process purchase orders and accounts
  • Manage mobile phones, dongle accounts, and stationary supplies
  • Liaise with IT for technical issues and OneDrive management
  • Maintain utility contracts and meter readings
  • Update drawing registers, issue drawings, and scan documents
  • Manage site paperwork including LOLER, PUWER, and HAVS sheets
  • Handle invoice queries, credit card statements, and expense reviews
  • Ensure subcontractor paperwork and insurances are up to date
  • Manage MOTs, servicing, insurances, and vehicle-related tasks
  • Handle fuel cards, trackers, immobilisers, and fuel usage reviews
  • Maintain owned plant register and handle site documentation printing

Requirements:

  • Proven experience in office management or related administrative roles
  • Strong organisational and multitasking abilities
  • Excellent communication and interpersonal skills
  • Proficiency in MS Office and office management software
  • Attention to detail and problem-solving skills

This role offers a competitive salary range of £25k - £30k per annum and the opportunity to work in a dynamic environment.



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