Administrative Operations Coordinator
1 month ago
We are seeking an experienced Administrative Operations Coordinator to oversee a wide range of administrative tasks in a dynamic work environment.
The role involves managing various office operations and supporting different departments with efficient coordination and communication. This is a permanent role but our client would also consider Temp to Perm.
Key Responsibilities:
- Update and manage matrix systems
- Coordinate training bookings, quotes, and onboarding for new companies
- Maintain personnel files with current certifications
- Liaise with NVQ bodies
- Manage CITB Levy and claim back funding
- Coordinate occupational health for staff
- Handle timesheet tracking and reporting
- Manage plant register and invoices
- Handle office duties including stock, landlord, and IT contacts
- Process purchase orders and accounts
- Manage mobile phones, dongle accounts, and stationary supplies
- Liaise with IT for technical issues and OneDrive management
- Maintain utility contracts and meter readings
- Update drawing registers, issue drawings, and scan documents
- Manage site paperwork including LOLER, PUWER, and HAVS sheets
- Handle invoice queries, credit card statements, and expense reviews
- Ensure subcontractor paperwork and insurances are up to date
- Manage MOTs, servicing, insurances, and vehicle-related tasks
- Handle fuel cards, trackers, immobilisers, and fuel usage reviews
- Maintain owned plant register and handle site documentation printing
Requirements:
- Proven experience in office management or related administrative roles
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in MS Office and office management software
- Attention to detail and problem-solving skills
This role offers a competitive salary range of £25k - £30k per annum and the opportunity to work in a dynamic environment.
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