Administrative Coordinator
14 hours ago
Company Overview
\We are a dynamic and growing organization, ARC Group, seeking an experienced Administrative Coordinator to oversee our office operations near Bury St Edmunds.
\Salary
\The successful candidate can expect a competitive salary in the range of £25,000 - £30,000 per annum.
\Job Description
\We require a skilled and organized individual to manage various administrative tasks, including matrix systems, training bookings, and personnel files. The ideal candidate will have experience in office management and be proficient in MS Office and office management software.
\Key Responsibilities:
\- \
- Update and manage matrix systems\
- Coordinate training bookings, quotes, and onboarding for new companies\
- Maintain personnel files with current certifications\
- Liaise with NVQ bodies\
- Manage CITB Levy and claim back funding\
- Coordinate occupational health for staff\
- Handle timesheet tracking and reporting\
- Manage plant register and invoices\
- Handle office duties including stock, landlord, and IT contacts\
- Process purchase orders and accounts\
- Manage mobile phones, dongle accounts, and stationary supplies\
- Liaise with IT for technical issues and OneDrive management\
- Maintain utility contracts and meter readings\
- Update drawing registers, issue drawings, and scan documents\
- Manage site paperwork including LOLER, PUWER, and HAVS sheets\
- Handle invoice queries, credit card statements, and expense reviews\
- Ensure subcontractor paperwork and insurances are up to date\
- Manage MOTs, servicing, insurances, and vehicle-related tasks\
- Handle fuel cards, trackers, immobilisers, and fuel usage reviews\
- Maintain owned plant register and handle site documentation printing\
- \
Desirable Experience:
\A proven track record in office management or related administrative roles, strong organizational and multitasking abilities, excellent communication and interpersonal skills, and proficiency in MS Office and office management software are highly desirable.
\Benefits
\This is a permanent role with opportunities for career advancement in a dynamic work environment.
\Contact Information
\If you would like more information about this position or any other vacancy, please submit your current CV for review.
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