Administrative Operations Manager
3 days ago
Academic Office Manager
Company OverviewWe are a dynamic organisation based near Bury St Edmunds, seeking an experienced Office Manager to oversee a wide range of administrative tasks. The role involves managing various office operations and supporting different departments with efficient coordination and communication.
Salary£25k - £30k per annum
Job DescriptionAs an Office Manager, you will be responsible for:
- Updating and managing matrix systems
- Coordinating training bookings, quotes, and onboarding for new companies
- Maintaining personnel files with current certifications
- Liaising with NVQ bodies
- Managing CITB Levy and claiming back funding
- Coordinating occupational health for staff
- Handling timesheet tracking and reporting
- Managing plant register and invoices
- Handling office duties including stock, landlord, and IT contacts
- Processing purchase orders and accounts
- Managing mobile phones, dongle accounts, and stationery supplies
- Liaising with IT for technical issues and OneDrive management
- Maintaining utility contracts and meter readings
- Updating drawing registers, issuing drawings, and scanning documents
- Managing site paperwork including LOLER, PUWER, and HAVS sheets
- Handling invoice queries, credit card statements, and expense reviews
- Ensuring subcontractor paperwork and insurances are up to date
- Managing MOTs, servicing, insurances, and vehicle-related tasks
- Handling fuel cards, trackers, immobilisers, and fuel usage reviews
- Maintaining owned plant register and handling site documentation printing
To be successful in this role, you will need:
- Proven experience in office management or related administrative roles
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in MS Office and office management software
- Attention to detail and problem-solving skills
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